When you want to share information with someone, “Just so you know” is a quick, handy phrase. But sometimes, switching it up can make your message more professional, fun, or creative. Whether in emails, casual chats, or presentations, here are 40 fresh ways to say “just so you know,” explained with practical tips and examples.
What Does “Just So You Know” Mean?
The phrase “Just so you know” is a casual way to introduce information someone might not be aware of. It’s often used to share updates, warnings, or important details in a friendly and non-intrusive manner.
Essentially, it signals that what follows is something the listener should be aware of, without sounding demanding or overly formal. Whether in everyday conversations, emails, or texts, it helps keep communication clear and considerate by giving the other person useful or relevant information ahead of time.
Is It Professional/Polite to Say “Just So You Know”?
Using “Just so you know” can be professional and polite when used appropriately. It’s a friendly, informal way to share information without sounding bossy or intrusive. However, in very formal settings or sensitive communications, it’s better to choose alternatives like “For your information” or “Please be advised,” which sound more polished and respectful. Overall, “Just so you know” strikes a good balance for everyday workplace conversations, especially among colleagues who have a casual rapport.
✅ Advantages of Saying “Just So You Know”
1. Casual and Friendly
Why it works: It’s an informal phrase that softens the delivery of information, making communication feel more approachable and less authoritative.
Ideal for: Everyday conversations, emails among colleagues or friends, and informal updates.
Example: “Just so you know, the meeting has been moved to 3 PM.”
2. Clear and Direct
Why it works: It signals that what follows is important or relevant information without sounding demanding.
Ideal for: Quick notifications or heads-ups in work or social contexts.
Example: “Just so you know, the report is due tomorrow.”
3. Builds Rapport
Why it works: It creates a conversational tone that can foster trust and openness.
Ideal for: Team communications and informal client interactions.
Example: “Just so you know, I’m here if you need any help.”
4. Flexible Across Contexts
Why it works: It fits both professional and casual settings when used thoughtfully.
Ideal for: Internal emails, team chats, and even some client updates.
Example: “Just so you know, the client has approved the proposal.”
5. Non-Intrusive Information Sharing
Why it works: It introduces information gently without implying urgency or criticism.
Ideal for: Sharing reminders or background details.
Example: “Just so you know, the kitchen will be closed for cleaning this afternoon.”
⚠️ Disadvantages of Saying “Just So You Know”
1. Can Sound Too Informal in Formal Settings
Why it’s a drawback: In highly professional or formal communication, it may seem too casual or even dismissive.
Better Alternative: Use “For your information” or “Please be advised.”
Example: Instead of “Just so you know, the deadline is tomorrow,” try “Please be advised that the deadline is tomorrow.”
2. Might Seem Passive-Aggressive
Why it’s a drawback: Sometimes it can come off as sarcastic or implying “I’m telling you this because you might not realize it.”
Better Alternative: Use more neutral phrases like “I wanted to inform you.”
Example: Replace “Just so you know, the files were updated” with “I wanted to inform you that the files have been updated.”
3. Lacks Specificity
Why it’s a drawback: It doesn’t specify why the information matters or what action to take.
Better Alternative: Provide context or instructions along with the phrase.
Example: “Just so you know, the report is late” could be better as “Just so you know, the report is late and we need it by Friday.”
4. Can Be Overused
Why it’s a drawback: Frequent use may dilute the impact, making listeners tune out the information.
Better Alternative: Vary your expressions to keep communication fresh and engaging.
Example: Alternate with “For your awareness” or “Wanted to update you.”
5. May Sound Like an Afterthought
Why it’s a drawback: Sometimes it feels like the information is being tacked on rather than given importance.
Better Alternative: Use phrases that show intentional communication like “I’d like to update you on…”
Example: Instead of “Just so you know, the meeting is postponed,” say “I’d like to update you that the meeting has been postponed.”
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🎯 When to Say “Just So You Know” — And When to Switch It Up
| Aspect | Details |
| Meaning | A casual way to share important or relevant information without sounding demanding. |
| Definition | Informal phrase used to alert someone to a fact or update. |
| Explanation | Helps soften communication, making messages feel friendly and non-imposing. |
| Example | “Just so you know, the team will be out of office tomorrow.” |
| Best Use | Informal to semi-formal contexts, internal team chats, and casual client updates. |
| Tone | Friendly, casual, approachable but can be too informal for very official communications. |
Synonyms for “Just So You Know”
1. Just Wanted to Let You Know
Meaning: Informing someone casually.
Explanation: A friendly, informal way to introduce info.
Example: Just wanted to let you know, the meeting is moved to 3 PM.
Best Use: Casual workplace emails, texts.
Tone: Friendly, approachable.
2. I Thought You Should Know
Meaning: Suggesting the info is relevant or important to the listener.
Explanation: Implies you considered their interest or need.
Example: I thought you should know the deadline was extended.
Best Use: Professional or casual, when info is important.
Tone: Considerate, slightly formal.
3. Just a Heads Up
Meaning: Giving an early warning or alert.
Explanation: Common idiom to prepare someone for news or events.
Example: Just a heads up, the client requested additional documents.
Best Use: Workplaces, teams, projects.
Tone: Informal, proactive.
4. I Wanted to Make You Aware
Meaning: To inform with an emphasis on awareness.
Explanation: More formal and professional.
Example: I wanted to make you aware of the policy changes starting next week.
Best Use: Formal communication, HR, compliance.
Tone: Formal, respectful.
5. Just To Keep You Informed
Meaning: Ensuring the person stays updated.
Explanation: Implies ongoing communication and transparency.
Example: Just to keep you informed, the report is 80% complete.
Best Use: Status updates, project management.
Tone: Professional, transparent.
6. Wanted to Share With You
Meaning: Sharing news or info openly.
Explanation: Warm and inclusive phrase.
Example: Wanted to share with you the positive feedback from the client.
Best Use: Team meetings, casual updates.
Tone: Friendly, inclusive.
7. For Your Information
Meaning: Presenting facts or data for awareness.
Explanation: Often abbreviated as “FYI,” common in professional contexts.
Example: For your information, the server will be down tonight.
Best Use: Emails, formal memos.
Tone: Formal, neutral.
8. Just To Let You Know
Meaning: Simple, casual sharing of info.
Explanation: Versatile and informal.
Example: Just to let you know, I submitted the invoice.
Best Use: Everyday conversation, quick updates.
Tone: Informal, neutral.
9. In Case You Didn’t Know
Meaning: Highlighting info that might be new to the listener.
Explanation: Often used to gently inform or correct.
Example: In case you didn’t know, the office closes early on Fridays.
Best Use: Casual conversations, friendly advice.
Tone: Light, slightly playful.
10. I Just Wanted to Give You a Quick Update
Meaning: Short and timely information sharing.
Explanation: Emphasizes speed and relevance.
Example: I just wanted to give you a quick update on the project status.
Best Use: Emails, texts, team check-ins.
Tone: Professional, efficient.
11. Just Wanted to Point Out
Meaning: Highlighting a specific detail.
Explanation: Calls attention to something important.
Example: Just wanted to point out that the figures need revising.
Best Use: Feedback sessions, reviews.
Tone: Professional, constructive.
12. Thought You Might Like to Know
Meaning: Sharing info that could be interesting or helpful.
Explanation: Considerate, suggests added value.
Example: Thought you might like to know there’s a new coffee shop nearby.
Best Use: Casual, friendly exchanges.
Tone: Warm, thoughtful.
13. Just Wanted to Keep You in the Loop
Meaning: Ensuring ongoing inclusion in updates.
Explanation: Popular in team communications.
Example: Just wanted to keep you in the loop about the marketing campaign.
Best Use: Work teams, project groups.
Tone: Informal, collaborative.
14. I Thought You’d Appreciate Knowing
Meaning: Sharing info expecting it will be valued.
Explanation: Polite and considerate.
Example: I thought you’d appreciate knowing about the new benefits package.
Best Use: Professional updates, HR.
Tone: Formal, courteous.
15. I Wanted to Give You a Heads Up
Meaning: Informing ahead of time.
Explanation: Like “just a heads up,” but slightly more formal.
Example: I wanted to give you a heads up that the system will be updated tonight.
Best Use: Professional warnings, reminders.
Tone: Professional, polite.
16. Just to Let You In on Something
Meaning: Sharing a bit of insider info or exclusive news.
Explanation: Creates a sense of trust or exclusivity.
Example: Just to let you in on something, the CEO is visiting next week.
Best Use: Informal, friendly.
Tone: Casual, confidential.
17. Just Sharing This Information With You
Meaning: Neutral sharing of info.
Explanation: Direct and straightforward.
Example: Just sharing this information with you before the meeting.
Best Use: Formal or informal updates.
Tone: Neutral, straightforward.
18. Just So You’re Aware
Meaning: Ensuring awareness.
Explanation: Slightly formal, common in professional emails.
Example: Just so you’re aware, the deadline has changed.
Best Use: Business communication.
Tone: Formal, courteous.
19. I Wanted to Make Sure You Knew
Meaning: Emphasizes intention to inform.
Explanation: Shows care in communication.
Example: I wanted to make sure you knew about the upcoming training session.
Best Use: Professional or personal reminders.
Tone: Thoughtful, polite.
20. Just Wanted to Fill You In
Meaning: Providing detailed information.
Explanation: Informal, implies catching someone up.
Example: Just wanted to fill you in on what happened at the meeting.
Best Use: Casual updates, friendly chats.
Tone: Informal, friendly.
21. I Thought You Might Want to Know
Meaning: Suggests relevance or importance to listener.
Explanation: Polite and thoughtful.
Example: I thought you might want to know the office is closed Friday.
Best Use: Professional or personal.
Tone: Considerate, polite.
22. For Your Reference
Meaning: Providing info for future use or checking.
Explanation: Formal phrase often used in documents.
Example: For your reference, here is the latest sales report.
Best Use: Business communication, reports.
Tone: Formal, neutral.
23. Just Wanted to Keep You Posted
Meaning: Keeping someone continuously updated.
Explanation: Informal and friendly.
Example: Just wanted to keep you posted on the project’s progress.
Best Use: Team updates, casual emails.
Tone: Friendly, informal.
24. Just Thought I’d Let You Know
Meaning: Casual way to share info.
Explanation: Implies a spontaneous decision to inform.
Example: Just thought I’d let you know the tickets are sold out.
Best Use: Informal chats, texts.
Tone: Casual, friendly.
25. I Wanted to Bring This to Your Attention
Meaning: Formally highlighting an important matter.
Explanation: Professional and serious tone.
Example: I wanted to bring this to your attention before the meeting.
Best Use: Formal reports, serious issues.
Tone: Formal, urgent.
26. Just Wanted to Fill You In on This
Meaning: Informal catch-up or detailed info sharing.
Explanation: Friendly and inclusive.
Example: Just wanted to fill you in on this new policy.
Best Use: Casual work updates.
Tone: Friendly, informal.
27. Wanted to Pass Along This Information
Meaning: Sharing information received from someone else.
Explanation: Neutral, polite.
Example: Wanted to pass along this information from the client.
Best Use: Professional communication.
Tone: Neutral, courteous.
28. Just Giving You a Quick Update
Meaning: Brief info sharing.
Explanation: Highlights brevity and timeliness.
Example: Just giving you a quick update: the report is done.
Best Use: Emails, team chats.
Tone: Professional, concise.
29. Just Want to Keep You Informed
Meaning: Continuous info sharing.
Explanation: Shows ongoing communication intent.
Example: Just want to keep you informed about the changes.
Best Use: Work updates.
Tone: Professional, transparent.
30. Just Thought You Should Know
Meaning: Casual but meaningful info sharing.
Explanation: Suggests relevance or slight importance.
Example: Just thought you should know the event was postponed.
Best Use: Informal, everyday.
Tone: Casual, friendly.
31. Just to Keep You Updated
Meaning: Ensuring the person receives the latest information.
Explanation: A bit more formal than casual “keep you posted,” it highlights ongoing updates.
Example: Just to keep you updated, the client approved the design yesterday.
Best Use: Professional emails, status reports.
Tone: Professional, informative.
32. I Wanted to Share This With You
Meaning: Offering information directly and warmly.
Explanation: Friendly and open phrase to introduce new info.
Example: I wanted to share this with you before the meeting.
Best Use: Team communications, casual business.
Tone: Warm, approachable.
33. Just to Bring You Up to Speed
Meaning: Making sure the person is current on developments.
Explanation: Implies a catch-up on progress or news.
Example: Just to bring you up to speed, we finalized the budget last week.
Best Use: Project updates, meetings.
Tone: Professional, conversational.
34. Thought You’d Want to Hear This
Meaning: Suggesting the information is good or interesting.
Explanation: Friendly, informal, with a positive spin.
Example: Thought you’d want to hear this: the sales numbers exceeded targets!
Best Use: Casual updates, positive news.
Tone: Cheerful, informal.
35. Wanted to Keep You in the Know
Meaning: Making sure someone stays informed.
Explanation: Informal, playful twist on “in the loop.”
Example: Wanted to keep you in the know about the schedule changes.
Best Use: Informal emails, team chats.
Tone: Casual, friendly.
36. I Thought It Would Be Helpful to Know
Meaning: Offering info because it might assist or inform.
Explanation: Polite, considerate tone emphasizing usefulness.
Example: I thought it would be helpful to know the new software features.
Best Use: Professional advice, support roles.
Tone: Formal, helpful.
37. Just to Flag Something for You
Meaning: Drawing attention to a particular point or issue.
Explanation: Common in workplace jargon, means to highlight.
Example: Just to flag something for you, the invoice is overdue.
Best Use: Workplace emails, project management.
Tone: Professional, slightly urgent.
38. Sharing This for Your Awareness
Meaning: Providing information to increase awareness.
Explanation: Formal phrase often used in corporate or official contexts.
Example: Sharing this for your awareness before the audit next month.
Best Use: Corporate communication, official notices.
Tone: Formal, neutral.
39. I Thought You’d Find This Interesting
Meaning: Sharing info expecting it to catch the listener’s interest.
Explanation: Friendly and engaging.
Example: I thought you’d find this interesting—the new app boosts productivity.
Best Use: Casual conversations, newsletters.
Tone: Warm, conversational.
40. Just Passing This Along
Meaning: Informally sharing information received from others.
Explanation: Casual phrase implying relay of information.
Example: Just passing this along from the marketing team.
Best Use: Informal emails, quick updates.
Tone: Casual, neutral.
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Conclusion
Using alternative phrases to “just so you know” can significantly enhance how we communicate in both professional and casual settings. Whether you’re giving a heads-up, sharing important updates, or simply keeping someone in the loop, your choice of words shapes how your message is received. The phrases listed in 40 Ways To Say “Just So You Know” (Real Examples) give you the flexibility to sound professional, friendly, or even humorous—depending on your audience.
From email updates to daily conversations, small shifts in wording can make your tone more appropriate, respectful, or relatable. These variations help reduce repetition, improve clarity, and foster better engagement. Whether you’re writing to a colleague, client, or friend, there’s a phrase here to suit every need.
FAQ’s
What is the professional way to say “Just So You Know”?
Professional alternatives include:
- “For your information”
- “I wanted to bring this to your attention”
- “Just to keep you informed”
These phrases are ideal for emails, reports, and business communication, as they sound polished and respectful.
Is “Just So You Know” considered polite?
Yes, it’s generally polite when used in a friendly tone. However, in sensitive or formal contexts, it might sound too casual. Opt for alternatives like “I just wanted to make you aware” or “Please note” when more professionalism is needed.
What’s a casual way to say “Just So You Know”?
Casual variations include:
- “Just a heads up”
- “Thought you might want to know”
- “Just passing this along”
These are perfect for conversations with friends, coworkers, or informal group chats.
Can “Just So You Know” be used in emails?
Absolutely. It’s suitable for informal or semi-formal emails. In more formal contexts, consider alternatives like “Just wanted to keep you informed” or “I’d like to update you on…”
Why should I use different ways to say “Just So You Know”?
Using different expressions keeps your communication fresh, engaging, and appropriate for various settings. It also helps avoid sounding repetitive and allows you to better tailor your tone to your audience—whether it’s professional, casual, or humorous.
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