Whether you’re scheduling a meeting, responding to a recruiter, or just trying to avoid the repetitive “I’m free at…”, refreshing your vocabulary can make your message clearer, more professional, or even a bit more fun. Below are 40 alternative ways to say “My availability is as follows”—each explained with its meaning, tone, best use case, and a real-life example.
Is It Professional/Polite to Say “My Availability Is as Follows”?
Saying “My availability is as follows” is generally considered professional and polite in formal communication. It clearly sets expectations by providing a structured and organized way to present your available times, making it easy for the recipient to understand when they can reach you.
This phrase works well in business emails, client communications, and professional settings, as it demonstrates respect for the other person’s time and ensures clarity. However, depending on the context, such as more casual or internal communications, a slightly less formal alternative might be more appropriate.
✅ Advantages of Saying “My Availability is as Follows”
1. Clear and Organized Communication
Why it works: It provides a structured way of presenting available times, making it easy for the recipient to understand your schedule.
Ideal for: Professional settings, scheduling meetings, business emails.
Example: “My availability is as follows: Monday at 10 AM, Wednesday at 2 PM, and Thursday at 4 PM.”
2. Demonstrates Professionalism
Why it works: The phrase exudes clarity and professionalism, ensuring that you are seen as someone who values both their own time and the recipient’s.
Ideal for: Client communications, official correspondence, job interviews.
Example: “My availability is as follows: Tuesday and Thursday afternoons are free for a discussion.”
3. Efficient and Time-Saving
Why it works: By clearly listing your available times, you minimize back-and-forth communication, speeding up the scheduling process.
Ideal for: Time-sensitive meetings, busy professionals, high-level discussions.
Example: “My availability is as follows: I am free after 3 PM on Friday.”
4. Polite and Respectful
Why it works: It conveys respect for the other person’s time by providing multiple options to choose from.
Ideal for: Business professionals, customer relations, consultants.
Example: “My availability is as follows: Please let me know if any of these times work for you.”
5. Easy to Adapt
Why it works: The structure of the phrase allows flexibility to offer multiple time slots or be as specific as needed, depending on the context.
Ideal for: Any professional setting, especially when flexibility is necessary.
Example: “My availability is as follows: Monday from 10 AM to noon, or Friday after 3 PM.”
⚠️ Disadvantages of Saying “My Availability is as Follows”
1. Can Sound Too Formal or Rigid
Why it’s a drawback: While the phrase is clear, it might come across as overly formal or stiff in casual or creative environments.
Better Alternative: Use friendlier, more conversational phrases like “Here are the times I’m free.”
Example: In a casual team meeting, it might be better to say, “I’m free at these times…”
2. Might Feel Impersonal
Why it’s a drawback: This phrase can sometimes sound impersonal, especially if you’re trying to build rapport or maintain a more conversational tone.
Better Alternative: Try more casual or engaging alternatives like, “Here’s when I can connect with you.”
Example: Instead of “My availability is as follows,” try “I’ve got some time at…”
3. Could Be Overused in Emails
Why it’s a drawback: When used too often, the phrase can become repetitive and lose its impact.
Better Alternative: Use varying phrases to keep communication fresh and engaging.
Example: Switch it up with, “I’m open for a chat at…” or “Here are the times that work for me.”
4. Might Impose Unnecessary Structure
Why it’s a drawback: In some situations, a more informal or flexible approach might be preferred over rigid time slots.
Better Alternative: Provide more general availability if needed, or ask for the other person’s availability first.
Example: Instead of listing specific times, say, “Let me know when would be a good time for you.”
5. Could Seem Like a Demanding Statement
Why it’s a drawback: The phrase could imply a sense of “this is the only time I’m available,” which may come across as less accommodating.
Better Alternative: Offer multiple options or a “Let me know what works best for you” approach.
Example: Instead of “My availability is as follows,” try “Here’s when I’m available, but feel free to suggest another time.”
Unlock More Gems: 40 Ways To Say “Please Feel Free” (Real Examples)
🎯 When to Say “My Availability is as Follows” — And When to Switch It Up
| ✅ Use “My Availability is as Follows” When… | 🚫 Avoid “My Availability is as Follows” When… |
| You need to present specific, structured time options in a professional setting. | The communication is informal or requires a more flexible approach. |
| You want to be clear and organized in your communication with clients or superiors. | You’re aiming for a more conversational or casual tone. |
| The situation requires a precise, no-nonsense scheduling approach. | You need to accommodate or engage the recipient in a more relaxed, friendly way. |
| You’re working in a high-stakes or time-sensitive environment. | You want to appear more approachable and less rigid. |
| You want to ensure clarity and avoid any confusion in scheduling. | The situation is more casual, and a flexible or open-ended approach would work better. |
Synonyms For My Availability Is as Follows:
1. “I am available at the following times…”
- Meaning: Direct and formal way to share availability.
- Tone: Professional, polite.
- Best Use: Emails, job interviews, client calls.
- Example: “Thank you for reaching out. I am available at the following times: Monday 2–4 PM, Wednesday 11–1 PM.”
2. “Here are the times I am free…”
- Meaning: A more casual and friendly way to share availability.
- Tone: Conversational.
- Best Use: Internal team chats, peer collaboration.
- Example: “Here are the times I’m free this week—let me know what works best for you!”
3. “I have openings at…”
- Meaning: Indicates calendar availability.
- Tone: Semi-formal.
- Best Use: Consultants, freelancers, appointment-based roles.
- Example: “I have openings at 10 AM and 3 PM on Friday.”
4. “You can reach me at these times…”
- Meaning: Tells when you’ll be accessible.
- Tone: Professional and clear.
- Best Use: Customer service, tech support, inbound contact.
- Example: “You can reach me at these times for support: Monday to Thursday, 9 AM – 5 PM.”
5. “These are the time slots I have available…”
- Meaning: Offers choices in a structured way.
- Tone: Slightly formal, efficient.
- Best Use: Booking meetings, client sessions.
- Example: “These are the time slots I have available—please pick the one that suits you best.”
6. “I can be available at…”
- Meaning: Flexible, indicates willingness.
- Tone: Cooperative.
- Best Use: Cross-timezone meetings, scheduling with clients.
- Example: “I can be available at 8 AM PST or 3 PM EST, whichever works better for you.”
7. “I’m open at…”
- Meaning: Informal way of saying you’re free.
- Tone: Casual.
- Best Use: Friendly or internal settings.
- Example: “I’m open at 10 AM tomorrow—want to catch up then?”
8. “Let me know if any of these times work…”
- Meaning: Offers time slots while leaving the final say to the other person.
- Tone: Polite, collaborative.
- Best Use: Scheduling with someone senior or external.
- Example: “I’m free Tuesday afternoon or Thursday morning. Let me know if any of these times work.”
9. “I’m happy to connect at…”
- Meaning: Warm and friendly way to share availability.
- Tone: Positive, welcoming.
- Best Use: Networking, interviews, sales calls.
- Example: “I’m happy to connect at your convenience—my slots are open Tuesday and Friday.”
10. “The following times are when I’m free…”
- Meaning: Lists your open schedule.
- Tone: Direct but friendly.
- Best Use: Coordinating with teams.
- Example: “The following times are when I’m free this week: Wed 2–4, Thu 1–3.”
11. “My schedule is open at…”
- Meaning: Signals availability without being overly formal.
- Tone: Balanced.
- Best Use: Peer collaboration, manager updates.
- Example: “My schedule is open at 11 AM on Thursday. Shall we talk then?”
12. “I’m free to meet at…”
- Meaning: Suggests you’re ready for a meeting.
- Tone: Direct and collaborative.
- Best Use: Internal or client meetings.
- Example: “I’m free to meet at 3 PM—does that suit you?”
13. “I can accommodate you at…”
- Meaning: You’re making time for the other person.
- Tone: Respectful, client-friendly.
- Best Use: Service roles, sales, client onboarding.
- Example: “I can accommodate you at 9:30 AM or 1 PM this Thursday.”
14. “These are my open times…”
- Meaning: Lists your free time without much fluff.
- Tone: Neutral and efficient.
- Best Use: Project teams, agile settings.
- Example: “These are my open times—take your pick!”
15. “I’m available for a meeting at…”
- Meaning: Suggests a professional meeting.
- Tone: Formal.
- Best Use: Business proposals, B2B calls.
- Example: “I’m available for a meeting at 4 PM tomorrow to discuss your project.”
16. “I have the following times open…”
- Meaning: Straightforward statement of availability.
- Tone: Polite, professional.
- Best Use: External communications, scheduling tools.
- Example: “I have the following times open: Tues 10 AM, Wed 2 PM.”
17. “These are the times I can make myself available…”
- Meaning: Highlights effort or flexibility.
- Tone: Formal, accommodating.
- Best Use: High-priority clients or upper management.
- Example: “These are the times I can make myself available despite a busy week.”
18. “I’m free to connect at…”
- Meaning: Signals you’re open for a conversation.
- Tone: Casual yet professional.
- Best Use: Networking, sales calls, team syncs.
- Example: “I’m free to connect at 1 PM on Friday. Works for you?”
19. “You can book time with me at…”
- Meaning: Invites someone to schedule.
- Tone: Confident, direct.
- Best Use: Calendly, appointment systems, consultants.
- Example: “You can book time with me at calendly.com/myname.”
20. “I’m available during these hours…”
- Meaning: Specifies a general availability window.
- Tone: Informational.
- Best Use: Office hours, recurring sessions.
- Example: “I’m available during these hours for coaching: Mon–Fri, 10 AM–2 PM.”
21. “I can make time for you at…”
- Meaning: Shows effort and priority.
- Tone: Empathetic, warm.
- Best Use: Mentorship, executive communication.
- Example: “I can make time for you at 4 PM today if that works.”
22. “Here’s when I am open…”
- Meaning: Shares your free windows.
- Tone: Friendly, concise.
- Best Use: Internal updates, team planning.
- Example: “Here’s when I’m open this week—let’s sync up.”
23. “These are the times that work for me…”
- Meaning: Communicates mutual decision-making.
- Tone: Collaborative.
- Best Use: Group coordination.
- Example: “These are the times that work for me—do they match yours?”
24. “I am free for a call/meeting at…”
- Meaning: Clear and action-focused.
- Tone: Direct, formal.
- Best Use: Scheduling important conversations.
- Example: “I am free for a call at 10 AM on Wednesday.”
25. “I’m available to chat at…”
- Meaning: Informal conversation starter.
- Tone: Relaxed.
- Best Use: Friendly emails, chats.
- Example: “I’m available to chat at noon. Ping me then?”
26. “Here’s when I am available for a quick discussion…”
- Meaning: Suggests a short interaction.
- Tone: Time-conscious, polite.
- Best Use: Busy teams, impromptu check-ins.
- Example: “Here’s when I’m available for a quick discussion: Friday 10:30–11.”
27. “I’m free to meet with you at…”
- Meaning: Extends a warm invitation.
- Tone: Polite, professional.
- Best Use: Client onboarding, business discussions.
- Example: “I’m free to meet with you at 2 PM this Thursday.”
28. “I have some time at…”
- Meaning: Light and low-pressure.
- Tone: Casual.
- Best Use: Friendly internal messages.
- Example: “I have some time at 11 if you want to chat.”
29. “I’m available if you’d like to connect at…”
- Meaning: Offers flexibility without pushiness.
- Tone: Friendly and respectful.
- Best Use: Cold outreach, networking.
- Example: “I’m available if you’d like to connect at 3 PM this Friday.”
30. “I have time available at…”
- Meaning: Simple and neutral.
- Tone: Straightforward.
- Best Use: General scheduling across industries.
- Example: “I have time available at 10 AM and 4 PM tomorrow.”
31. “I’ve carved out time at…”
- Meaning: Implies that you’ve deliberately made time for the person.
- Tone: Friendly, slightly playful.
- Best Use: When you want to show effort or value in meeting.
- Example: “I’ve carved out time at 3 PM Thursday—let’s connect then.”
32. “Available windows for me are…”
- Meaning: Offers a flexible set of time options.
- Tone: Professional and polished.
- Best Use: Business emails, scheduling with executives.
- Example: “Available windows for me are Wednesday 10–11 AM and Friday 2–4 PM.”
33. “I can pencil you in at…”
- Meaning: Informal way to say you can fit someone in your schedule.
- Tone: Casual, slightly humorous.
- Best Use: Friendly chats, client rapport building.
- Example: “I can pencil you in at 11:30 AM on Monday. Does that suit you?”
34. “Let’s aim for…”
- Meaning: Suggests a tentative but hopeful time.
- Tone: Collaborative and casual.
- Best Use: Early-stage planning, brainstorming meetings.
- Example: “Let’s aim for Thursday afternoon to catch up.”
35. “You’ll find me free around…”
- Meaning: Suggests a loose window of availability.
- Tone: Informal and approachable.
- Best Use: Internal chats, friendly follow-ups.
- Example: “You’ll find me free around 2 PM if that works for you.”
36. “I’m cleared for…”
- Meaning: Playful way to say your schedule is open.
- Tone: Lighthearted, witty.
- Best Use: Team communication, creative professionals.
- Example: “I’m cleared for a 1 PM strategy session tomorrow.”
37. “Happy to slot you in at…”
- Meaning: Cheerfully offering a time that works.
- Tone: Friendly, professional.
- Best Use: Consultants, customer success teams, client relations.
- Example: “Happy to slot you in at 9:45 AM Thursday!”
38. “Free blocks in my calendar are…”
- Meaning: Lists time chunks that are unbooked.
- Tone: Organized and modern.
- Best Use: Tech, productivity, agile teams.
- Example: “Free blocks in my calendar are 10 AM–12 PM and 4–5 PM tomorrow.”
39. “I can shift things around for…”
- Meaning: Shows flexibility and a willingness to prioritize.
- Tone: Supportive and considerate.
- Best Use: Senior leaders, client escalations.
- Example: “I can shift things around for a 3 PM call on Friday—let me know.”
40. “I’m on standby for…”
- Meaning: Ready and available, possibly on short notice.
- Tone: Responsive, semi-formal.
- Best Use: Urgent meetings, support roles.
- Example: “I’m on standby for a 15-minute sync at your earliest convenience.”
Unlock More Gems: 40 Ways To Say “Sorry To Bother You” (Real Examples)
Conclusion
In professional communication, how you present your availability plays a key role in maintaining clarity and efficiency. The variety of phrases explored in 40 Ways To Say “My Availability Is As Follows” (Real Examples) provides ample options to match your tone and the situation. Whether you’re looking for formal structure or a more casual approach, the right choice can enhance your interactions, making them more engaging and effective.
These alternatives help convey respect for others’ time while offering flexibility and professionalism. By mastering these variations, you can adapt your communication style to suit different audiences and contexts, improving your ability to schedule meetings, foster relationships, and manage your time more efficiently.
FAQ’s
Why is it important to vary how I say “My Availability Is As Follows”?
Varying the phrase allows you to adapt your tone and formality to suit the context and audience. It helps maintain professionalism while ensuring clarity in communication, making it easier for others to understand and respond to your schedule.
Can I use these alternatives in casual settings?
Yes, some alternatives are perfectly suited for informal conversations. Phrases like “I’m free to chat at…” or “Let me know if any of these times work…” work well in less formal situations where a relaxed tone is appropriate.
When should I avoid using these phrases?
You should avoid these phrases in very casual settings or when you need to be more flexible with your availability. For example, saying “My availability is as follows” may sound too rigid in casual or spontaneous conversations.
How can I make my availability sound more flexible?
To sound more flexible, try using phrases like “I’m available if you’d like to connect at…” or “Let me know when would be a good time for you.” These phrases suggest that you’re open to the recipient’s preferences, making you sound more accommodating.
Are these phrases effective for scheduling across different cultures?
Yes, many of these alternatives are universally understood and convey a professional tone, though it’s always important to adjust for local etiquette. For example, formal phrases like “My availability is as follows” may be more fitting in some cultures, while others may prefer a more casual approach.
Love learning how to say it better? There’s way more waiting for you at Grammarstudies.com — level up now!
Jackal is the mind behind this grammar-focused platform, dedicated to making language simpler, smarter, and more effective for everyone. With a sharp eye for detail and a passion for perfect phrasing, Jackal helps readers upgrade their vocabulary, polish their writing, and master the art of clear communication.