40 Ways To Say “Please Note” (Real Examples)

 Looking to refresh your vocabulary and sound more thoughtful, professional, or even a little cheeky instead of always using “Please note”? Whether you’re crafting a formal email, updating clients, or just adding flair to your writing, here are 40 fresh ways to say “please note”—each with meaning, tone, examples, and ideal use cases.

What Does “Please Note” Mean?

“Please note” is a polite and formal way to draw attention to specific information. It’s often used in professional emails, documents, or announcements to signal that what follows is important, relevant, or requires action. 

Whether it’s a deadline, a policy change, or a key detail, this phrase serves as a gentle nudge to ensure the reader pays attention. While effective, it can feel repetitive or overly formal if overused—hence the value of having creative alternatives to keep your communication fresh and engaging.

Is It Professional or Polite to Say “Please Note”?

Yes, saying “Please note” is both professional and polite. It’s a courteous way to highlight important information without sounding too forceful or abrupt. Commonly used in formal emails, business documents, and academic writing, it helps maintain a respectful tone while ensuring clarity. 

However, depending on your audience and context, using varied alternatives can make your message feel more personal, engaging, or conversational—especially when you want to avoid sounding overly rigid or repetitive.

✅ Advantages of Saying “Please Note”

1. Clear and Direct

Why it works: It immediately signals that the information following it is important and needs attention, reducing confusion or misinterpretation.
Ideal for: Business emails, formal documents, policy updates.
Example: “Please note that the office will be closed on Friday.”

2. Polite and Professional

Why it works: It maintains a courteous tone while delivering necessary information, making it a go-to for professional communication.
Ideal for: Workplace communication, announcements, official memos.
Example: “Please note that attendance is mandatory for all team members.”

3. Universally Understood

Why it works: It’s a widely recognized phrase in corporate, academic, and formal settings, so there’s no ambiguity.
Ideal for: Global emails, multi-national documents, client-facing communication.
Example: “Please note that your subscription will auto-renew on the 15th.”

4. Sets the Right Tone

Why it works: Balances authority with politeness, making it perfect for addressing serious matters without sounding harsh.
Ideal for: HR updates, process changes, deadlines.
Example: “Please note that all leave applications must be submitted by Friday.”

5. Effective in Written Communication

Why it works: It’s concise, formal, and fits naturally into emails or printed material where quick understanding is essential.
Ideal for: Emails, newsletters, handbooks, presentations.
Example: “Please note the revised agenda for tomorrow’s meeting.”

⚠️ Disadvantages of Saying “Please Note”

1. Can Sound Too Formal

Why it’s a drawback: In casual or team communication, it might feel stiff or overly formal, creating emotional distance.
Better Alternative: Try “Just a heads-up” or “Kindly keep in mind” in informal contexts.
Example: Instead of “Please note,” say “Just a heads-up—the deadline moved to Friday.”

2. Repetitive If Overused

Why it’s a drawback: Using “Please note” too often in one document or email can make your writing feel robotic or redundant.
Better Alternative: Vary your phrasing with options like “Worth noting” or “Bear in mind.”
Example: Alternate “Please note the changes” with “Here’s a quick reminder.”

3. Might Feel Commanding to Some

Why it’s a drawback: To sensitive readers, it might come across as directive or overly assertive.
Better Alternative: Use softer language like “Just a reminder” or “Kindly be advised.”
Example: Replace “Please note the attached file” with “Kindly be advised, I’ve attached the file.”

4. Lacks Personal Touch

Why it’s a drawback: It doesn’t feel warm or conversational, which might be a turn-off in customer-centric or people-first messaging.
Better Alternative: Use more human phrases like “I wanted to highlight” or “You might find this useful.”
Example: Instead of “Please note,” try “I wanted to flag this for you.”

5. Easy to Ignore in Skim Reading

Why it’s a drawback: Because it’s so common, readers might mentally skip over it in long messages or dense documents.
Better Alternative: Use formatting (bold, bullet points) and stronger phrases like “Important:” or “Key update.”
Example: Rather than “Please note,” write “🔔 Important: The deadline is now Friday.”

Unlock More Gems: 40 Ways To Say “Just A Heads Up” (Real Examples)

🎯 When to Say “Please Note”—And When to Switch It Up

Aspect	Details
Meaning	A courteous way to draw attention to key information.
Definition	A formal phrase used to highlight important content in professional or instructional settings.
Explanation	It prefaces essential details, policies, or updates in a polite and authoritative tone.
Example	“Please note that the meeting has been rescheduled to 3 PM.”
Best Use	Professional emails, official communications, instructional content.
Tone	Formal, respectful, and informative.

Synonyms for “Please Note”

1. For Your Awareness

Meaning: This is something you should know.
Tone: Professional, informative.
Use Case: Great in workplace memos or project updates.
Example: “For your awareness, the server will be down from 2–4 AM.”
Why it works: It feels respectful and non-imposing.

2. Kindly Be Advised

Meaning: A polite notice with a formal touch.
Tone: Very professional.
Use Case: Common in legal, financial, or formal notices.
Example: “Kindly be advised that the policy has changed effective immediately.”
Why it works: Adds weight and seriousness to an announcement.

3. Just a Heads Up

Meaning: An informal way to warn or inform someone.
Tone: Casual, friendly.
Use Case: Great for emails among colleagues or informal chats.
Example: “Just a heads up, traffic’s really bad near the office today.”
Why it works: Adds warmth and approachability.

4. Please Keep in Mind

Meaning: A gentle way to ask someone to remember something.
Tone: Professional yet friendly.
Use Case: Ideal for reminders or ongoing expectations.
Example: “Please keep in mind the deadline is Friday at 3 PM.”
Why it works: Encourages responsibility without sounding harsh.

5. Important to Note

Meaning: Highlights essential info.
Tone: Firm and direct.
Use Case: Used when emphasizing a critical point in documents or reports.
Example: “It’s important to note that returns are only accepted within 30 days.”
Why it works: Makes readers stop and focus.

6. Bear in Mind

Meaning: Keep this consideration in your mental checklist.
Tone: Neutral, thoughtful.
Use Case: Works in professional and educational contexts.
Example: “Bear in mind that each applicant must provide a reference.”
Why it works: Sounds wise and well-meaning.

7. Worth Noting

Meaning: This detail deserves attention.
Tone: Subtle, factual.
Use Case: Best for writing analytical or informational content.
Example: “It’s worth noting that sales increased by 12% last quarter.”
Why it works: Sounds objective and insightful.

8. Just a Reminder

Meaning: You’re repeating info already shared.
Tone: Light, considerate.
Use Case: Used in follow-ups, especially meetings or task deadlines.
Example: “Just a reminder, your feedback is due tomorrow.”
Why it works: Prevents a task from slipping through the cracks.

9. Kindly Remember

Meaning: A respectful way of reminding someone.
Tone: Polite, nurturing.
Use Case: Good in customer service or education emails.
Example: “Kindly remember to include your booking ID in the email.”
Why it works: Adds gentle courtesy to reminders.

10. Allow Me to Draw Your Attention

Meaning: A formal way to point something out.
Tone: Very formal, diplomatic.
Use Case: Common in legal letters or official reports.
Example: “Allow me to draw your attention to clause 4.2 of the agreement.”
Why it works: Sounds authoritative and respectful.

11. This Is to Inform You

Meaning: You’re sharing official information.
Tone: Formal, matter-of-fact.
Use Case: Great for announcements, especially in HR or admin contexts.
Example: “This is to inform you that your application has been accepted.”
Why it works: Straightforward and clear.

12. Let It Be Known

Meaning: A dramatic or formal proclamation.
Tone: Serious, almost theatrical.
Use Case: Great for statements with strong emotion or intention.
Example: “Let it be known that we stand by our principles.”
Why it works: Adds weight and declaration-style emphasis.

13. Take Note

Meaning: Pay attention to this.
Tone: Direct, commanding.
Use Case: Ideal in bullet points, policies, or lists.
Example: “Take note: All entries must be submitted by noon.”
Why it works: No fluff, just clarity.

14. For Your Information

Meaning: Sharing data or an update.
Tone: Neutral, sometimes passive.
Use Case: Frequently used in emails and memos.
Example: “For your information, the link has been updated.”
Why it works: Simple and expected.

15. Let Me Remind You

Meaning: You’ve said this before.
Tone: Slightly firm.
Use Case: Best for recurring issues or instructions.
Example: “Let me remind you that safety procedures are mandatory.”
Why it works: Reaffirms accountability.

16. Pay Attention To

Meaning: You’re urging focus.
Tone: Directive.
Use Case: Good in instructions, safety briefings, or presentations.
Example: “Pay attention to the time zones when booking.”
Why it works: Commands focus without being harsh.

17. Be Advised

Meaning: You are being informed, often about consequences.
Tone: Formal, sometimes stern.
Use Case: Often used in warnings, disclaimers, or legal matters.
Example: “Be advised that missing a payment will incur fees.”
Why it works: Sounds official and precise.

18. Here’s a Quick Reminder

Meaning: A brief, friendly nudge.
Tone: Casual and helpful.
Use Case: Perfect for calendar events or daily messages.
Example: “Here’s a quick reminder: The webinar starts at 4 PM EST.”
Why it works: Keeps tone light but effective.

19. Mark This Point

Meaning: This is significant.
Tone: Intentional and structured.
Use Case: Useful in teaching, lectures, or detailed writeups.
Example: “Mark this point—the results drastically changed after Day 3.”
Why it works: Highlights a key transition or insight.

20. Please Be Aware

Meaning: You should be informed of this.
Tone: Courteous, professional.
Use Case: Used in announcements or updates.
Example: “Please be aware that our hours are changing next month.”
Why it works: Smooth and respectful.

21. Just So You Know

Meaning: FYI, without obligation.
Tone: Casual, friendly.
Use Case: Great for messaging coworkers or friends.
Example: “Just so you know, I added a few more slides.”
Why it works: Feels natural and low-pressure.

22. Remember That

Meaning: You want someone to recall this.
Tone: Conversational.
Use Case: Best for summaries, reminders, or checklists.
Example: “Remember that parking is not allowed after 6 PM.”
Why it works: Easy to say and intuitive.

23. This Is Worth Noting

Meaning: Take notice—this detail stands out.
Tone: Analytical, subtle.
Use Case: Often used in reports or technical content.
Example: “This is worth noting: Mobile traffic exceeded desktop last quarter.”
Why it works: Highlights interesting facts without overstatement.

24. Take Into Account

Meaning: Factor this in.
Tone: Logical, advisory.
Use Case: Planning, budgeting, strategy.
Example: “Take into account the weather forecast before booking.”
Why it works: Sounds rational and thoughtful.

25. Notably

Meaning: This detail is especially significant.
Tone: Academic, polished.
Use Case: Great in essays or research.
Example: “Notably, customer satisfaction rose by 15%.”
Why it works: Adds sophistication and emphasis.

26. On a Related Note

Meaning: Transitioning to a connected point.
Tone: Smooth, conversational.
Use Case: Email updates, presentations, blog posts.
Example: “On a related note, we’ll be rolling out new features next week.”
Why it works: Bridges ideas gracefully.

27. Consider This

Meaning: Ask the reader to reflect.
Tone: Thought-provoking.
Use Case: Sales copy, argumentation, blog intros.
Example: “Consider this: What if your email could write itself?”
Why it works: Engages curiosity and critical thinking.

28. Simply a Reminder

Meaning: A humble prompt.
Tone: Light, warm.
Use Case: Casual, helpful notes.
Example: “Simply a reminder to turn in your survey by Friday.”
Why it works: Non-threatening and clear.

29. As a Side Note

Meaning: A minor yet possibly helpful point.
Tone: Informal, secondary.
Use Case: Blog posts, newsletters, casual updates.
Example: “As a side note, this trick also works on Excel.”
Why it works: Adds value without breaking flow.

30. With This in Mind

Meaning: Keep this thought going forward.
Tone: Reflective, guiding.
Use Case: Summarizing or prepping for the next step.
Example: “With this in mind, let’s finalize the campaign strategy.”
Why it works: Ties information together nicely.

31. Just Flagging This

Meaning: Bringing something to someone’s attention.
Tone: Casual, workplace-friendly.
Use Case: Common in team communication or Slack messages.
Example: “Just flagging this in case it got buried in your inbox.”
Why it works: Friendly, non-intrusive, and perfect for digital reminders.

32. Something to Keep an Eye On

Meaning: Suggests the need for ongoing attention.
Tone: Conversational and advisory.
Use Case: Ideal for reports, predictions, or early warnings.
Example: “Shipping costs are rising—something to keep an eye on.”
Why it works: Suggests proactivity without sounding alarmist.

33. As a Quick Note

Meaning: A brief, often helpful point.
Tone: Light and informal.
Use Case: Email intros, chat messages, or adding side details.
Example: “As a quick note, the Zoom link has been updated.”
Why it works: Signals brevity and respect for the reader’s time.

34. Friendly Reminder

Meaning: A soft, kind way to prompt action or memory.
Tone: Warm and polite.
Use Case: Customer support emails, follow-ups, internal requests.
Example: “Just a friendly reminder to complete your time sheet.”
Why it works: Adds a human touch, avoids sounding bossy.

35. Flag for Awareness

Meaning: Highlighting something that should be on the radar.
Tone: Semi-formal, informative.
Use Case: Workplace updates, risk notices, project highlights.
Example: “Flagging this bug for awareness—it may affect login pages.”
Why it works: Balances urgency with professionalism.

36. Please Direct Your Attention To

Meaning: Guiding the reader to a specific detail.
Tone: Formal, instructive.
Use Case: Reports, presentations, structured content.
Example: “Please direct your attention to the third column in Table A.”
Why it works: Sounds polished and fits well in organized communication.

37. Highlighting This For You

Meaning: Emphasizing a particular point or item.
Tone: Supportive and slightly informal.
Use Case: Client updates, edits, email attachments.
Example: “Highlighting this for you—the clause has been revised.”
Why it works: Feels collaborative and user-centric.

38. May I Bring to Your Attention

Meaning: Asking permission to share important information.
Tone: Polite and highly professional.
Use Case: Formal letters, corporate notices, B2B outreach.
Example: “May I bring to your attention the new compliance requirements?”
Why it works: Shows deference and professionalism.

39. It’s Crucial to Know That

Meaning: Expresses strong importance.
Tone: Urgent and assertive.
Use Case: Critical updates, safety protocols, legal notices.
Example: “It’s crucial to know that your account will expire in 48 hours.”
Why it works: Emphasizes urgency without being rude.

40. A Point Worth Emphasizing

Meaning: A detail that deserves spotlight.
Tone: Insightful and articulate.
Use Case: Thought leadership, articles, business communication.
Example: “A point worth emphasizing is the increase in user engagement.”
Why it works: Adds thoughtfulness and intellectual weight.

Unlock More Gems: 40 Ways To Say “When Is A Good Time?” (Real Examples)

✅ Conclusion

Using the same phrase like “Please Note” repeatedly can dull your message and reduce engagement—especially in today’s fast-paced digital world. That’s why exploring fresh, versatile, and audience-friendly alternatives is essential to keeping your communication sharp and effective. Whether you’re addressing a colleague, a client, or an online audience, variety helps you stay professional without sounding robotic.

The collection in 40 Ways To Say “Please Note” (Real Examples) is designed to meet every tone and situation—from formal to funny, casual to creative. Each alternative comes with clear examples, meaning, and use cases so you can choose what fits your audience best. With these options, you’ll never run out of ways to get your message across—professionally and memorably.

❓FAQ’s

What does “Please Note” mean?

“Please Note” is a polite and formal way to draw attention to important information. It signals that what follows is essential and should be read carefully. It’s often used in professional, academic, or formal communication.

Is it professional to use “Please Note” in emails?

Yes, it’s widely accepted in professional communication. It helps you highlight key points in a respectful way. However, varying your language with other phrases from this list can make your emails feel fresher and more engaging.

What can I say instead of “Please Note” in casual messages?

In informal settings, try using: “Just a heads up,” “Friendly reminder,” or “Worth noting.” These alternatives feel more conversational and approachable while still making your point clear.

Which phrase is best for formal business writing?

Phrases like “Kindly Be Advised,” “Allow Me to Draw Your Attention,” and “This Is to Inform You” work best for formal business contexts. They maintain professionalism and clarity, especially in corporate documents or client communication.

Why should I use alternatives to “Please Note”?

Overusing one phrase can make your communication feel repetitive or robotic. Using varied expressions helps maintain reader interest, better align with tone, and improve clarity—especially when tailoring your message to different audiences.

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