Whether you’re writing a school essay, business report, or just trying to sound a bit sharper in an email, “The text states” can start to feel repetitive and dull. This article gives you 40 creative, professional, and funny ways to say it—complete with meanings, examples, tones, and best-use cases.
What Does “The Text States” Mean?
The phrase “The text states” is commonly used to indicate that a particular piece of writing explicitly expresses or communicates information, facts, or ideas. It serves as a clear signal that the following words are directly taken from or accurately represent the content of a document, article, or passage.
This phrase is often used in academic, professional, and analytical contexts to introduce evidence or support a claim by referencing the original source. Simply put, when someone says “the text states,” they are pointing to what the text plainly says or declares.
Is It Professional/Polite to Say “The Text States”?
Using the phrase “The text states” is generally considered both professional and polite in formal writing and communication. It is a clear, neutral way to reference information directly from a source without adding bias or judgment. This phrase helps maintain objectivity, making it especially suitable for academic papers, reports, and business documents.
However, in more casual conversations or creative writing, alternatives that sound less rigid or more engaging might be preferred to better suit the tone and audience. Overall, “the text states” is a safe, respectful choice when citing or summarizing written content.
✅ Advantages of Saying “The Text States”
1. Clearly Indicates Source Information
Why it works: It explicitly points to what the original text says, making it clear you are referencing the author’s exact words or ideas.
Ideal for: Academic writing, professional reports, research papers.
Example: “The text states that climate change is accelerating at an unprecedented rate.”
2. Maintains Objectivity and Neutrality
Why it works: The phrase is neutral and factual, avoiding personal interpretation or bias.
Ideal for: Formal documents, legal writing, objective analysis.
Example: “The text states the results of the experiment without adding opinion.”
3. Professional and Polished Tone
Why it works: It sounds formal and suitable for professional or scholarly contexts, enhancing credibility.
Ideal for: Resumes, business reports, scientific publications.
Example: “The text states the company’s financial performance clearly.”
4. Easy to Understand and Commonly Used
Why it works: Most readers or listeners instantly understand this phrase, which reduces confusion.
Ideal for: Presentations, teaching, emails.
Example: “The text states the guidelines for project submission.”
5. Versatile Across Different Contexts
Why it works: It works well whether you’re summarizing, quoting, or referring to a source in diverse fields.
Ideal for: Academic, business, legal, and media writing.
Example: “The text states the terms and conditions of the agreement.”
⚠️ Disadvantages of Saying “The Text States”
1. Can Sound Repetitive or Uninspired
Why it’s a drawback: Overusing it may make writing seem dull or monotonous.
Better Alternative: Use dynamic synonyms like “The text highlights” or “The article explains.”
Example: “The article explains the main points more engagingly.”
2. May Feel Too Formal for Casual Contexts
Why it’s a drawback: It can seem stiff or overly formal in casual conversations or informal writing.
Better Alternative: Say “The text says” or “It says” to sound more relaxed.
Example: “The text says you need to register by Friday.”
3. Limits Expressing Interpretation or Nuance
Why it’s a drawback: The phrase implies direct stating and may not fit when you want to imply, suggest, or interpret.
Better Alternative: Use “The text suggests” or “The text implies” for subtlety.
Example: “The text suggests a change in policy might be coming.”
4. May Imply Literalness, Missing Context or Tone
Why it’s a drawback: It focuses on exact wording and may overlook underlying meaning or tone.
Better Alternative: Use “The text conveys” or “The text reflects” for emotional or thematic content.
Example: “The text conveys concern about environmental issues.”
5. Could Sound Impersonal or Detached
Why it’s a drawback: It might feel distant or mechanical, lacking warmth or engagement.
Better Alternative: Choose warmer phrases like “The author points out” or “The article emphasizes.”
Example: “The author points out the importance of teamwork.”
Unlock More Gems: 40 Ways To Say “Make A Difference” (Real Examples)
🎯 When to Use “The Text States” — And When to Choose Alternatives
| Aspect | Details |
| Meaning | Indicates direct information or facts from a written source. |
| Definition | A formal phrase to cite or reference textual content precisely. |
| Explanation | Used to clearly attribute statements or data to the source material. |
| Example | “The text states that the deadline is June 30.” |
| Best Use | Academic papers, formal reports, legal writing, professional documents. |
| Tone | Neutral, professional, clear—but can be formal or stiff if overused. |
Synonyms for “The Text States”
1. “The Text Says”
- Meaning: A direct summary of what’s written.
- Explanation: Simple and universally accepted, often used in schools and academic writing.
- Example: “The text says that environmental damage is irreversible in some cases.”
- Best Use: Academic papers, student essays.
- Tone: Neutral, standard, reliable.
2. “The Document Explains”
- Meaning: Implies more depth or detailed reasoning.
- Explanation: Suggests the document isn’t just stating but elaborating on something.
- Example: “The document explains the process of renewable energy production.”
- Best Use: Business reports, technical manuals.
- Tone: Professional, informative.
3. “According to the Text”
- Meaning: Refers to a cited source.
- Explanation: Common in research and journalism, it emphasizes that the statement isn’t yours.
- Example: “According to the text, productivity peaked in Q2.”
- Best Use: Essays, reports, articles.
- Tone: Formal, factual.
4. “The Text Highlights”
- Meaning: Emphasizes a key point.
- Explanation: Shows what the writer felt was especially important.
- Example: “The text highlights the role of mental health in education.”
- Best Use: Reviews, summaries.
- Tone: Insightful, focused.
5. “The Text Mentions”
- Meaning: Indicates a passing or brief reference.
- Explanation: Less emphasis than “states” or “explains.”
- Example: “The text mentions various types of fungi without going into detail.”
- Best Use: Summaries, casual analysis.
- Tone: Light, neutral.
6. “The Text Reveals”
- Meaning: Suggests new or surprising information.
- Explanation: Adds drama or intrigue to findings.
- Example: “The text reveals a hidden connection between diet and anxiety.”
- Best Use: Investigative writing, storytelling.
- Tone: Dramatic, analytical.
7. “The Article Points Out”
- Meaning: Directs the reader’s attention.
- Explanation: Acts as a guide to the document’s focus.
- Example: “The article points out that many apps track user data secretly.”
- Best Use: Blogs, critiques.
- Tone: Conversational, guiding.
8. “The Text Explores”
- Meaning: Indicates a deep dive into a topic.
- Explanation: Used when the writing is analytical or inquisitive.
- Example: “The text explores different leadership styles in startups.”
- Best Use: Editorials, case studies.
- Tone: Thoughtful, academic.
9. “The Text Clarifies”
- Meaning: Provides clarity on a confusing point.
- Explanation: Highlights when the document corrects or elaborates something.
- Example: “The text clarifies that this rule applies only to minors.”
- Best Use: Instructions, legal writing.
- Tone: Precise, educational.
10. “The Content Suggests”
- Meaning: Implies without asserting directly.
- Explanation: Used when the writing is interpretive or indirect.
- Example: “The content suggests the author supports minimalism.”
- Best Use: Reviews, literary analysis.
- Tone: Interpretive, subtle.
11. “The Text Notes”
- Meaning: Brief mention or observation.
- Explanation: Similar to “mentions,” often factual.
- Example: “The text notes that only 12% of respondents were over 50.”
- Best Use: Data summaries, research.
- Tone: Light, statistical.
12. “The Source States”
- Meaning: Refers to the document as a reference.
- Explanation: Common in journalism or referencing official records.
- Example: “The source states that there were no casualties.”
- Best Use: News writing, citations.
- Tone: Formal, direct.
13. “The Text Indicates”
- Meaning: Signals a result or trend.
- Explanation: Suggests deduction from the written content.
- Example: “The text indicates a drop in engagement over time.”
- Best Use: Reports, analytics.
- Tone: Objective, analytical.
14. “The Text Confirms”
- Meaning: Verifies a fact or idea.
- Explanation: Suggests certainty and validation.
- Example: “The text confirms the theory with three supporting studies.”
- Best Use: Research, data analysis.
- Tone: Assured, factual.
15. “The Text Affirms”
- Meaning: Strong agreement or support.
- Explanation: Similar to “confirms” but with more emotional or persuasive undertones.
- Example: “The text affirms the importance of ethical leadership.”
- Best Use: Thought pieces, persuasive writing.
- Tone: Confident, supportive.
16. “The Text Outlines”
- Meaning: Provides a structural overview.
- Explanation: Indicates organization or summary of key points.
- Example: “The text outlines five main causes of burnout.”
- Best Use: Executive summaries, presentations.
- Tone: Clear, structured.
17. “The Text Demonstrates”
- Meaning: Shows through evidence or examples.
- Explanation: Used when the document proves a point.
- Example: “The text demonstrates how customer loyalty leads to profitability.”
- Best Use: Case studies, educational material.
- Tone: Authoritative, evidential.
18. “The Article States”
- Meaning: A straightforward reference to a written source.
- Explanation: Classic phrasing, neutral and clear.
- Example: “The article states that inflation is a global issue.”
- Best Use: News, summaries.
- Tone: Neutral, report-like.
19. “The Text Provides”
- Meaning: Offers data, explanation, or perspective.
- Explanation: Useful when the text is supplying information or insight.
- Example: “The text provides a timeline of the company’s growth.”
- Best Use: Instructional guides, infographics.
- Tone: Supportive, informative.
20. “The Text Discusses”
- Meaning: Engages in back-and-forth or multi-angle analysis.
- Explanation: Indicates depth and balance in topic coverage.
- Example: “The text discusses the pros and cons of remote work.”
- Best Use: Opinion pieces, debates.
- Tone: Analytical, exploratory.
21. “The Text Interprets”
- Meaning: Offers a particular understanding or analysis of the topic.
- Explanation: This phrase works when the document doesn’t just state facts, but draws conclusions from them.
- Example: “The text interprets the policy shift as a move toward decentralization.”
- Best Use: Analytical essays, literature reviews, think pieces.
- Tone: Intellectual, evaluative.
22. “The Text Analyzes”
- Meaning: Examines details to break down or explain.
- Explanation: Best for writing that digs deep into causes, effects, or components.
- Example: “The text analyzes the economic impact of automation on rural communities.”
- Best Use: Research papers, editorials, case studies.
- Tone: Academic, thoughtful.
23. “The Paper Argues”
- Meaning: Asserts a position or viewpoint.
- Explanation: Implies that the writer is making a persuasive case based on evidence.
- Example: “The paper argues that remote work improves employee satisfaction.”
- Best Use: Persuasive essays, opinion pieces, debate content.
- Tone: Assertive, confident.
24. “The Text Details”
- Meaning: Lists or explains specifics.
- Explanation: Used when the writing gives thorough explanations or step-by-step content.
- Example: “The text details the stages of human cognitive development.”
- Best Use: Manuals, textbooks, instructional content.
- Tone: Clear, methodical.
25. “The Passage Illustrates”
- Meaning: Uses examples to make a concept clear.
- Explanation: Great for content that uses metaphor, stories, or visuals to support ideas.
- Example: “The passage illustrates the principle of supply and demand through a simple analogy.”
- Best Use: Educational texts, lectures, blogs.
- Tone: Accessible, visual.
26. “The Material Expresses”
- Meaning: Conveys emotion or viewpoint.
- Explanation: Appropriate when the tone or mood of the text plays a role in communication.
- Example: “The material expresses concern about climate policy inaction.”
- Best Use: Literature analysis, commentary, reflective writing.
- Tone: Emotional, expressive.
27. “The Section Identifies”
- Meaning: Pinpoints something specific.
- Explanation: Focuses on naming or recognizing key factors, steps, or issues.
- Example: “The section identifies three critical risks in the proposed strategy.”
- Best Use: Strategic documents, reports, executive briefs.
- Tone: Precise, business-like.
28. “The Report Emphasizes”
- Meaning: Stresses or highlights something important.
- Explanation: Often used when the document repeats or gives weight to a key issue.
- Example: “The report emphasizes the importance of transparency in budgeting.”
- Best Use: Audits, business reviews, compliance reports.
- Tone: Professional, purposeful.
29. “The Text Supports”
- Meaning: Backs up a point or argument.
- Explanation: Indicates the text offers evidence or reasoning to strengthen a claim.
- Example: “The text supports the theory with multiple case studies.”
- Best Use: Research, proposals, academic writing.
- Tone: Persuasive, evidence-based.
30. “The Article Reflects”
- Meaning: Shows a thoughtful or retrospective angle.
- Explanation: Suggests the writing shows insight, personal thought, or deeper meaning.
- Example: “The article reflects on the lessons learned during the pandemic.”
- Best Use: Personal essays, feature articles, reflective reports.
- Tone: Insightful, contemplative.
31. “The Text Suggests”
- Meaning: Implies or hints at an idea without directly stating it.
- Explanation: Used when the message is indirect or open to interpretation.
- Example: “The text suggests that there may be future changes in the policy.”
- Best Use: Literary analysis, cautious arguments, tentative conclusions.
- Tone: Subtle, thoughtful.
32. “The Source Highlights”
- Meaning: Draws attention to key points or facts.
- Explanation: Often used when referencing a primary or authoritative source.
- Example: “The source highlights the importance of early childhood education.”
- Best Use: Research, citations, academic writing.
- Tone: Formal, authoritative.
33. “The Text Illuminates”
- Meaning: Makes something clearer or easier to understand.
- Explanation: Suggests the text sheds light on a complex or hidden topic.
- Example: “The text illuminates the challenges faced by small business owners.”
- Best Use: Explanatory essays, investigative reports.
- Tone: Enlightening, clarifying.
34. “The Text Presents”
- Meaning: Offers information, ideas, or data formally.
- Explanation: Neutral and versatile, good for introducing content.
- Example: “The text presents the findings of the recent market survey.”
- Best Use: Business reports, academic papers, presentations.
- Tone: Professional, straightforward.
35. “The Text Describes”
- Meaning: Gives a detailed account or picture.
- Explanation: Useful when the content provides vivid details or characteristics.
- Example: “The text describes the habitat of the endangered species.”
- Best Use: Science writing, nature essays, reports.
- Tone: Informative, vivid.
36. “The Text Conveys”
- Meaning: Communicates a message or feeling.
- Explanation: Focuses on the emotional or thematic content.
- Example: “The text conveys a sense of urgency regarding climate change.”
- Best Use: Literary analysis, speeches, opinion pieces.
- Tone: Emotional, expressive.
37. “The Document Illustrates”
- Meaning: Uses examples or visuals to explain.
- Explanation: Often implies supporting graphics, charts, or stories.
- Example: “The document illustrates the growth trends with several charts.”
- Best Use: Reports, presentations, textbooks.
- Tone: Educational, clear.
38. “The Text Advocates”
- Meaning: Supports or recommends a particular action or idea.
- Explanation: Indicates a persuasive or activist stance.
- Example: “The text advocates for stronger environmental protections.”
- Best Use: Opinion pieces, policy papers, advocacy writing.
- Tone: Passionate, persuasive.
39. “The Content Declares”
- Meaning: States something firmly and clearly.
- Explanation: Used when the writing is assertive or formal.
- Example: “The content declares the company’s commitment to diversity.”
- Best Use: Official statements, press releases.
- Tone: Formal, confident.
40. “The Text Summarizes”
- Meaning: Gives a brief overview of main points.
- Explanation: Useful when condensing longer texts or reports.
- Example: “The text summarizes the key takeaways from the conference.”
- Best Use: Executive summaries, abstracts, reviews.
- Tone: Concise, clear.
Unlock More Gems: 40 Ways To Say “Nice To E-Meet You” (Real Examples)
Conclusion
Exploring 40 Ways To Say “The Text States” (Real Examples) opens up a world of expression beyond the usual phrase. Using varied synonyms can enrich your writing, making it clearer, more engaging, and better suited to different audiences and contexts. Whether you want to sound professional, humorous, or creative, having alternatives at hand improves your communication skills and keeps your content fresh.
These alternatives not only add flair but also help convey subtle differences in meaning, tone, and intent. By choosing the right phrase from options like “The Text Highlights,” “The Article Points Out,” or “The Text Suggests,” you can connect more effectively with your readers and better emphasize your message. Embrace these options to elevate your writing and stand out in any field.
FAQ’s
What Does “The Text States” Mean?
“The text states” means the written content explicitly expresses or declares information or facts. It signals that what follows is directly taken from or clearly reflects the source material.
Is It Professional/Polite to Say “The Text States”?
Yes, it is considered both professional and polite. It’s a neutral and formal phrase commonly used in academic, business, and official writing to reference source material objectively.
What Are the Advantages and Disadvantages of Saying “The Text States”?
Advantages include clarity, professionalism, and neutrality, making it suitable for formal contexts. Disadvantages are that it can feel repetitive, too formal for casual use, and may limit nuanced expression.
When Should I Use “The Text States” vs. Other Alternatives?
Use “The Text States” for direct, formal citations or when objectivity is essential. Opt for alternatives like “The Text Suggests” or “The Article Reflects” when implying, interpreting, or adding subtlety to your writing.
How Can Using Synonyms for “The Text States” Improve My Writing?
Synonyms add variety, maintain reader interest, and help tailor tone and emphasis according to the audience. They also allow you to convey different nuances, making your writing more precise and engaging.
Love learning how to say it better? There’s way more waiting for you at Grammarstudies.com — level up now!
Jackal is the mind behind this grammar-focused platform, dedicated to making language simpler, smarter, and more effective for everyone. With a sharp eye for detail and a passion for perfect phrasing, Jackal helps readers upgrade their vocabulary, polish their writing, and master the art of clear communication.