If you’ve ever written an email and stared at “This is to inform you…” wondering, “Is there a better way to say this?” — you’re not alone. Whether you’re drafting formal notices, sending updates to a team, or even delivering news with a touch of humor, there’s a fresher way to frame your message.
Is It Professional/Polite to Say “This Is to Inform You”?
Yes, “This is to inform you” is technically professional and grammatically correct—but it often comes across as overly formal, stiff, or even bureaucratic. It’s commonly found in legal, academic, or official documentation, but in everyday professional communication, it can feel cold or robotic.
A more natural alternative like “I wanted to let you know” or “I’m writing to inform you” still sounds respectful while feeling more human and engaging. So, while it’s not impolite, there are usually better options that strike a balance between clarity and warmth.
✅ Advantages of Saying “This Is to Inform You”
1. Clear and Direct
Why it works: It leaves no room for ambiguity—your intention is immediately understood.
Ideal for: Formal letters, HR announcements, or legal notices.
Example: “This is to inform you that your application has been accepted.”
2. Widely Accepted in Formal Writing
Why it works: It’s a standard, well-recognized phrase in official communication.
Ideal for: Visa letters, termination notices, or academic records.
Example: “This is to inform you that your enrollment is confirmed for Fall 2025.”
3. Professional Tone by Default
Why it works: It creates distance and neutrality—important when emotion should be minimized.
Ideal for: Policy updates, corporate memos, or disciplinary communication.
Example: “This is to inform you of upcoming changes to your benefits plan.”
4. Sets a Formal Frame for the Message
Why it works: It immediately signals that the message is official or serious.
Ideal for: Government documents, official correspondence.
Example: “This is to inform you that your driving privileges have been suspended.”
5. Neutral in Emotion
Why it works: It avoids sounding too personal, biased, or emotionally charged.
Ideal for: Sensitive issues, rejection letters, or policy changes.
Example: “This is to inform you that your proposal has not been selected.”
⚠️ Disadvantages of Saying “This Is to Inform You”
1. Can Sound Cold or Impersonal
Why it’s a drawback: It lacks warmth or empathy, especially in delicate situations.
Better Alternative: “I wanted to let you know” or “Just to update you.”
Example: Instead of “This is to inform you of your termination,” try “I regret to inform you…”
2. Feels Outdated or Robotic
Why it’s a drawback: It reads like something from a government letter in the 1980s.
Better Alternative: “I’m writing to let you know” or “Please be advised…”
Example: Use more modern phrasing for emails and digital communication.
3. Too Formal for Everyday Use
Why it’s a drawback: It can be jarring in casual or collaborative settings.
Better Alternative: “Just wanted to keep you in the loop.”
Example: Slack messages shouldn’t sound like courtroom summons.
4. Overused in Bureaucratic Communication
Why it’s a drawback: It’s become a cliché in corporate and administrative writing.
Better Alternative: “Here’s an update for you” or “Bringing this to your attention.”
Example: “This is to inform you of a system update” becomes “Heads-up: system update coming.”
5. Lacks Flexibility for Tone Adjustment
Why it’s a drawback: You can’t easily make it sound friendlier or more engaging.
Better Alternative: Adjust based on the audience with “FYI” or “Quick update.”
Example: Use a warmer tone when addressing long-term clients or teammates.
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✨ When to Say “This Is to Inform You” — And When to Switch It Up
| ✅ Use “This Is to Inform You” When… | 🚫 Avoid It When… |
| Writing formal letters, HR documents, or legal communications | Messaging colleagues, teammates, or friends |
| Addressing unfamiliar or hierarchical audiences | Writing in casual, internal, or friendly environments |
| The topic is serious, official, or regulatory | Sharing positive, upbeat, or light-hearted news |
| You want to avoid sounding too casual or emotional | You want your tone to feel warm, human, or encouraging |
| Sending official notices, rejections, or procedural updates | Communicating in Slack, text, or informal email threads |
| Communicating with institutions, clients, or government bodies | Talking to someone you know well or who expects a conversational tone |
Synonyms for “This Is to Inform You”
Below are 40 alternative ways to say “This is to inform you,” each explained with meaning, tone, best use case, and a real-life example. From professional to playful, these phrases help you sound less robotic—and way more relatable.
1. I Wanted to Let You Know
Meaning: A casual, polite way to introduce new information.
Tone: Friendly, conversational.
Best For: Emails, text messages, internal memos.
Example: “I wanted to let you know that our meeting has been moved to 3 PM.”
Insight: Great for softening news without sounding too formal.
2. Please Be Aware
Meaning: A subtle alert or warning.
Tone: Professional, serious.
Best For: Policies, HR emails, instructions.
Example: “Please be aware that late arrivals will not be allowed entry.”
Insight: Adds authority without being aggressive.
3. Just to Update You
Meaning: Signals a continuation or progress report.
Tone: Informal, helpful.
Best For: Project updates, status reports.
Example: “Just to update you, we’ve completed Phase 1.”
Insight: Keeps the conversation open and ongoing.
4. For Your Information (FYI)
Meaning: Sharing info without expecting action.
Tone: Neutral, informative.
Best For: Quick messages, sharing resources.
Example: “FYI, the files are now available in the shared drive.”
Insight: Concise and widely understood.
5. I Thought You Should Know
Meaning: Implies the information may affect the reader.
Tone: Thoughtful, semi-formal.
Best For: Interpersonal updates, manager-employee messages.
Example: “I thought you should know that there’s been a change in leadership.”
Insight: Adds empathy to sensitive updates.
6. I’d Like to Inform You
Meaning: Direct statement of purpose.
Tone: Formal, respectful.
Best For: Official letters, job offers, notices.
Example: “I’d like to inform you that your proposal has been accepted.”
Insight: Shows professionalism and courtesy.
7. Just So You Know
Meaning: Casual heads-up or side note.
Tone: Relaxed, conversational.
Best For: Colleagues, friends, internal messages.
Example: “Just so you know, the printer’s acting up again.”
Insight: Feels honest and unfiltered.
8. I Would Like to Bring to Your Attention
Meaning: Gently draws focus to an issue or fact.
Tone: Diplomatic, formal.
Best For: Dispute resolution, emails to leadership.
Example: “I’d like to bring to your attention a recurring delay in reports.”
Insight: Great for addressing problems tactfully.
9. Kindly Note
Meaning: Polite request to take notice.
Tone: Courteous, formal.
Best For: Instructions, reminders.
Example: “Kindly note that submissions close on Friday.”
Insight: A soft way to convey urgency.
10. I’m Writing to Inform You
Meaning: Straightforward announcement.
Tone: Formal, structured.
Best For: Business communication, legal letters.
Example: “I’m writing to inform you of upcoming policy changes.”
Insight: Professional and clear.
11. I’d Like to Make You Aware
Meaning: Informs with an element of warning or importance.
Tone: Cautious, respectful.
Best For: HR, feedback, compliance emails.
Example: “I’d like to make you aware of a change in your benefits.”
Insight: Balanced tone with a clear message.
12. I Would Like to Let You Know
Meaning: Shares information without sounding too commanding.
Tone: Gentle, polite.
Best For: General business or academic writing.
Example: “I’d like to let you know that the timeline has shifted.”
Insight: Keeps things professional, yet warm.
13. This Is to Notify You
Meaning: A very direct notice.
Tone: Formal, legal.
Best For: Contracts, HR letters, official notices.
Example: “This is to notify you that your lease expires on June 30th.”
Insight: Best used for serious or official topics.
14. I Am Bringing This to Your Attention
Meaning: Calls out something that needs action or recognition.
Tone: Serious, proactive.
Best For: Raising concerns, team communications.
Example: “I’m bringing this to your attention so we can address it early.”
Insight: Encourages responsibility without blame.
15. I Wanted to Make You Aware
Meaning: Sharing relevant or impactful info.
Tone: Informative, soft.
Best For: Performance feedback, internal updates.
Example: “I wanted to make you aware of some changes in project scope.”
Insight: A gentle lead-in to important news.
16. Just a Heads Up
Meaning: Informal alert about something upcoming.
Tone: Casual, friendly.
Best For: Slack messages, peer communication.
Example: “Just a heads up—IT will be doing maintenance tonight.”
Insight: Makes the message feel helpful, not forced.
17. I Wish to Inform You
Meaning: Highly professional phrase to convey information.
Tone: Formal, respectful.
Best For: Resignation letters, offers, formal invitations.
Example: “I wish to inform you of my decision to accept another position.”
Insight: Adds formality and sincerity.
18. I Am Writing to Notify You
Meaning: Direct and administrative in nature.
Tone: Very formal.
Best For: Notices, government or corporate correspondence.
Example: “I am writing to notify you of your acceptance into the program.”
Insight: Used when the info is official and impactful.
19. Please Take Note
Meaning: A polite command.
Tone: Instructional, formal.
Best For: Reminders, memos.
Example: “Please take note that Friday is a public holiday.”
Insight: Often used in bulletins or mass emails.
20. I Just Wanted to Inform You
Meaning: Light approach to giving news.
Tone: Neutral, easygoing.
Best For: Minor updates, polite messages.
Example: “I just wanted to inform you that I’ll be out next week.”
Insight: Keeps tone friendly without losing clarity.
21. I Am Here to Inform You
Meaning: Sounds like a spokesperson delivering a message.
Tone: Formal, commanding.
Best For: Presentations, training, official news.
Example: “I am here to inform you of our new company direction.”
Insight: Has presence—ideal when addressing groups.
22. Allow Me to Inform You
Meaning: Formal and courteous introduction.
Tone: Respectful, polished.
Best For: Invitations, formal speeches.
Example: “Allow me to inform you of our exciting new product line.”
Insight: Adds sophistication.
23. I’m Letting You Know
Meaning: Straight-up, conversational update.
Tone: Casual, real.
Best For: Colleagues, friends, team chats.
Example: “I’m letting you know that I fixed the spreadsheet error.”
Insight: Gets straight to the point.
24. Just To Keep You Informed
Meaning: Reassures the reader you’re being transparent.
Tone: Honest, ongoing.
Best For: Clients, stakeholders.
Example: “Just to keep you informed, we’re still waiting on a response.”
Insight: Sounds like you care about communication.
25. I Would Like to Notify You
Meaning: Like “inform,” but with slightly more formality.
Tone: Polished, clear.
Best For: Business letters, job offers.
Example: “I would like to notify you that the position has been filled.”
Insight: Balances clarity with courtesy.
26. For Your Consideration
Meaning: Offers information for review or decision-making.
Tone: Respectful, intellectual.
Best For: Proposals, pitches.
Example: “Please find attached the proposal for your consideration.”
Insight: Adds a persuasive touch.
27. I Just Wanted to Let You Know
Meaning: Warm and reassuring.
Tone: Friendly, casual.
Best For: Personal messages, updates.
Example: “I just wanted to let you know I’ll be working from home tomorrow.”
Insight: Sounds helpful, not imposing.
28. I Am Honored to Inform You
Meaning: Shares positive news with grace.
Tone: Formal, celebratory.
Best For: Awards, acceptances.
Example: “I am honored to inform you that you’ve been selected as the winner.”
Insight: Adds emotion and pride.
29. It Is My Pleasure to Inform You
Meaning: Shares good news warmly.
Tone: Joyful, formal.
Best For: Promotions, offers, invites.
Example: “It is my pleasure to inform you that your application was successful.”
Insight: Adds enthusiasm and formality.
30. I Would Like to Advise You
Meaning: Suggests or informs with authority.
Tone: Professional, instructive.
Best For: Customer service, legal, HR.
Example: “I would like to advise you to submit your claim before the deadline.”
Insight: Offers both info and implied action.
31. Just Bringing This to Your Attention
Meaning: Gently highlighting something important.
Tone: Polite, informative.
Best For: Internal communication, gentle reminders.
Example: “Just bringing this to your attention in case it affects tomorrow’s timeline.”
Insight: Softens the delivery of potentially problematic info.
32. Let Me Update You On
Meaning: Indicates the sharing of new or changing information.
Tone: Helpful, proactive.
Best For: Progress reports, follow-up emails.
Example: “Let me update you on the client’s feedback from today’s meeting.”
Insight: Implies ongoing involvement and responsibility.
33. It’s Important You Know
Meaning: Adds weight or urgency to the information.
Tone: Direct, urgent.
Best For: Critical updates, safety alerts.
Example: “It’s important you know that the deadline has been moved up.”
Insight: Works well when the stakes are high.
34. Sharing This With You
Meaning: Presents information without demanding action.
Tone: Casual, collaborative.
Best For: FYI messages, resource sharing.
Example: “Just sharing this with you in case you want to review the new version.”
Insight: Friendly and non-intrusive.
35. Just Flagging This
Meaning: Informing someone of an issue or something that needs attention.
Tone: Casual, helpful.
Best For: Bug reports, small issues.
Example: “Just flagging this — the budget spreadsheet has a formula error.”
Insight: Very modern and often used in project management or tech.
36. Bringing You Up to Speed
Meaning: Filling someone in on current progress or events.
Tone: Friendly, efficient.
Best For: Team emails, onboarding messages.
Example: “Bringing you up to speed on the last week of development.”
Insight: Ideal for summaries or late joiners to a conversation.
37. Dropping a Quick Note To Say
Meaning: A light intro to a quick message or update.
Tone: Casual, warm.
Best For: Informal updates, client check-ins.
Example: “Just dropping a quick note to say your package has shipped.”
Insight: Adds personality and a conversational tone.
38. Here’s the Latest On
Meaning: Suggests the most recent and relevant update.
Tone: Current, informative.
Best For: Ongoing projects, newsletters.
Example: “Here’s the latest on the grant proposal process.”
Insight: Works great in leadership updates or digest emails.
39. Consider This an Update
Meaning: Gives context and frames the info as a new development.
Tone: Semi-formal, direct.
Best For: Progress reporting, client updates.
Example: “Consider this an update on the situation we discussed last week.”
Insight: Slightly more assertive, suitable for recurring updates.
40. Notifying You In Advance
Meaning: Preemptive notice before an event or change.
Tone: Considerate, formal.
Best For: Scheduling changes, delays, cancellations.
Example: “Notifying you in advance that your appointment has been rescheduled.”
Insight: Shows respect for the recipient’s time and planning.
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✅ Conclusion
Choosing the right words can make a big difference in how your message is received. Whether you’re writing a formal email, a team update, or a client notification, using the perfect variation of “This is to inform you” helps you match the tone, purpose, and audience with ease. That’s why exploring these 40 Ways To Say “This Is to Inform You” (Real Examples) gives you a powerful communication toolkit.
From professional and polished to light-hearted and creative, these phrases let you express yourself with clarity, personality, and purpose. Swapping in fresher alternatives can humanize your message and strengthen connections with readers—no matter how formal the setting. The best communicators aren’t just informative—they’re intentional.
❓ FAQ’s
What does “This is to inform you” really mean?
It simply means the speaker or writer is sharing important information. It’s often used in formal or official communication to introduce a statement or update.
Is “This is to inform you” outdated or still acceptable?
It’s still acceptable, especially in formal writing. However, it can sound stiff or impersonal, so modern alternatives like “I wanted to let you know” or “Just a heads-up” are often more effective.
When should I use a formal alternative instead of a casual one?
Use formal alternatives (like “I am writing to notify you”) in business letters, legal documents, or client-facing emails. Use casual ones (like “Just so you know”) in friendly, internal, or team-based messages.
Which is the most polite way to say “This is to inform you”?
Polite and warm variations include “I’d like to inform you” or “Please be aware.” They soften the tone while maintaining professionalism.
Can I use these alternatives in job applications or resumes?
Yes! Professional phrases like “I wish to inform you” or “I would like to bring to your attention” can add polish to job-related writing. Just be sure the tone matches the company’s culture.
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