40 Ways To Say "Sincerely" (Real Examples)

When writing a letter, email, or even a casual note, the way you end your message can say a lot about your tone, professionalism, and personality. While “Sincerely” is a common and safe closing, there are numerous alternatives you can use to add flair, humor, or professionalism to your communication. Below are 40 alternatives to “Sincerely,” each explained with meaning, examples, and tone.

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Is It Professional/Polite to Say “Sincerely”?

Saying “Sincerely” is widely regarded as a professional and polite sign-off, particularly in formal business communication. It conveys respect and genuine sentiment, making it appropriate for a variety of professional contexts, such as emails, cover letters, and business letters.

The term suggests a sincere intention behind the message and maintains a level of courtesy that aligns with professional etiquette. While it’s often used in more traditional settings, it can feel somewhat formal or outdated in casual or modern workplace environments, where alternatives like “Best regards” or “Kind regards” may be more fitting. Ultimately, “Sincerely” is a safe and respectful choice, especially in formal or serious correspondence.

✅ Advantages of Saying “Sincerely”

1. Shows Professionalism and Respect

Why it works: “Sincerely” is a classic sign-off that conveys professionalism and shows the sender’s respect for the recipient, making it ideal for formal communication.
Ideal for: Business emails, cover letters, official correspondence.
Example: “Sincerely, John Doe.”

2. Universally Accepted and Recognized

Why it works: It’s a widely accepted closing phrase that works across many industries and cultures, ensuring your message is well-received.
Ideal for: General business communication, formal emails to clients, job applications.
Example: “Sincerely yours, Mary.”

3. Communicates Trustworthiness

Why it works: The term “sincerely” implies honesty and a genuine intent behind the message, fostering trust with the recipient.
Ideal for: Professional emails, business deals, client relationships.
Example: “Sincerely, I look forward to working with you.”

4. Works in Both Formal and Semi-Formal Contexts

Why it works: While primarily formal, “sincerely” can also be appropriate in semi-formal contexts, offering flexibility in your sign-off options.
Ideal for: Emails to colleagues, follow-up emails, thank-you notes.
Example: “Sincerely, Thank you for your time.”

5. Conveys a Sense of Closure

Why it works: Using “sincerely” provides a polite and final way to close your message, signaling the end of the conversation.
Ideal for: Official letters, professional updates.
Example: “Sincerely, I await your response.”

⚠️ Disadvantages of Saying “Sincerely”

1. Can Feel Too Formal or Stiff

Why it’s a drawback: In more relaxed or casual settings, using “sincerely” may feel overly formal, distancing you from the recipient.
Better Alternative: “Best regards” or “Kind regards.”
Example: Instead of “Sincerely,” try “Best regards, Emma.”

2. May Be Perceived as Cold or Detached

Why it’s a drawback: “Sincerely” can sometimes come across as distant or impersonal, especially in less formal, more friendly communication.
Better Alternative: “Warm regards” or “Take care.”
Example: Instead of “Sincerely,” try “Take care, Tom.”

3. Can Be Overused in Professional Settings

Why it’s a drawback: Since “sincerely” is so common, it can sometimes feel generic or lacking in creativity when used repeatedly in business communication.
Better Alternative: “With appreciation” or “With gratitude.”
Example: Instead of always using “Sincerely,” consider “With appreciation, Sarah.”

4. Might Feel Outdated in Some Contexts

Why it’s a drawback: In more modern or informal workplace cultures, “sincerely” may seem outdated or old-fashioned, which could clash with a company’s tone.
Better Alternative: “Best” or “Cheers.”
Example: Instead of “Sincerely,” try “Cheers, Chris.”

5. Not Suitable for All Relationships

Why it’s a drawback: For casual, friendly relationships, “sincerely” might feel too distant, making the communication seem more transactional.
Better Alternative: “Take care” or “Looking forward.”
Example: Instead of “Sincerely,” try “Looking forward, David.”

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🎯 When to Say “Sincerely”—And When to Switch It Up

✅ Use “Sincerely” When…	🚫 Avoid “Sincerely” When…
You’re communicating in formal business or official settings.	You’re communicating in a casual or informal setting.
You want to convey professionalism and respect.	You want to maintain a friendly, relaxed tone.
You’re sending a cover letter, formal proposal, or important business correspondence.	You need a more engaging or personable sign-off.
You need to keep the tone neutral and polite.	You’re addressing colleagues or people with whom you have a close relationship.

Synonyms for “Sincerely”

1. Warmly

Meaning: A friendly and informal way to close a letter or email.
Explanation: This is a less formal alternative to “Sincerely” and conveys warmth.
Example: “I look forward to working with you, warmly, John.”
Best Use: Use in friendly professional emails or casual communications.
Tone: Warm and friendly.

2. Best Regards

Meaning: A polite, professional closing.
Explanation: Often used in business correspondence, but still maintains a personal touch.
Example: “Best regards, Sarah”
Best Use: Professional emails, resumes, and job applications.
Tone: Polite and professional.

3. Kind Regards

Meaning: Similar to “Best Regards,” but with a more gentle, thoughtful touch.
Explanation: A respectful and slightly more personal alternative to “Best Regards.”
Example: “Kind regards, Lisa.”
Best Use: Business emails, follow-ups, or customer service communication.
Tone: Professional but warm.

4. Yours Truly

Meaning: A formal sign-off.
Explanation: Often used in business and formal letters, this expression maintains professionalism.
Example: “Yours truly, Robert.”
Best Use: Formal business letters, legal correspondence.
Tone: Respectful and formal.

5. Best Wishes

Meaning: A warm, positive close.
Explanation: Slightly less formal than “Best Regards” but still polite and positive.
Example: “Best wishes for your future endeavors, Emily.”
Best Use: Casual professional emails or personal letters.
Tone: Warm and positive.

6. Cheers

Meaning: Informal and friendly, often used in the UK.
Explanation: A cheerful and lighthearted closing.
Example: “Cheers, Tom.”
Best Use: Informal emails or casual business communication.
Tone: Casual and friendly.

7. Respectfully

Meaning: A formal sign-off that conveys respect.
Explanation: This is a more respectful and dignified alternative to “Sincerely.”
Example: “Respectfully, John.”
Best Use: Formal correspondence, especially when showing deference.
Tone: Formal and respectful.

8. With Appreciation

Meaning: Conveys gratitude.
Explanation: This sign-off emphasizes appreciation for the reader’s time or consideration.
Example: “With appreciation, Mark.”
Best Use: Thank-you notes or gratitude-focused communication.
Tone: Grateful and professional.

9. All the Best

Meaning: A positive and warm sign-off.
Explanation: A bit more informal than “Best Regards,” yet still suitable for professional use.
Example: “All the best in your new role, Karen.”
Best Use: Emails or messages of encouragement.
Tone: Optimistic and friendly.

10. Take Care

Meaning: A caring and informal sign-off.
Explanation: Used when you want to wish the recipient well in a casual, friendly way.
Example: “Take care, Sarah!”
Best Use: Informal emails or messages to colleagues or friends.
Tone: Friendly and caring.

11. With Gratitude

Meaning: Expresses a deep sense of thankfulness.
Explanation: This closing is used to show that you’re truly grateful for someone’s time or assistance.
Example: “With gratitude, Amanda.”
Best Use: Thank-you letters, appreciation notes.
Tone: Formal and appreciative.

12. Many Thanks

Meaning: An informal yet polite way to express gratitude.
Explanation: Slightly less formal than “With Gratitude,” but still conveys a sense of appreciation.
Example: “Many thanks for your help with this, Ben.”
Best Use: Professional emails or informal notes.
Tone: Friendly and thankful.

13. Faithfully

Meaning: Formal and respectful.
Explanation: Commonly used in more formal business and legal communications.
Example: “Yours faithfully, George.”
Best Use: Legal, official letters, and formal communication.
Tone: Very formal and respectful.

14. Looking Forward

Meaning: Indicates anticipation or excitement.
Explanation: This closing expresses your eagerness for future communication or actions.
Example: “Looking forward to hearing from you soon, James.”
Best Use: Emails where you’re awaiting a response or action.
Tone: Optimistic and eager.

15. Until Then

Meaning: Used when you’re not expecting to be in contact immediately.
Explanation: This is a casual sign-off, often used for more personal or friendly messages.
Example: “Until then, take care!”
Best Use: Casual or friendly emails, follow-up messages.
Tone: Casual and anticipatory.

16. Appreciatively

Meaning: Shows appreciation and gratitude.
Explanation: A formal alternative to express appreciation in a respectful manner.
Example: “Appreciatively, Laura.”
Best Use: Business letters or formal thank-you notes.
Tone: Grateful and formal.

17. Yours Faithfully

Meaning: Extremely formal and respectful.
Explanation: Used when you don’t know the recipient’s name, commonly in business or legal contexts.
Example: “Yours faithfully, Mr. Taylor.”
Best Use: Formal and professional settings.
Tone: Highly formal and respectful.

18. With Warmest Regards

Meaning: A friendly and warm close.
Explanation: Adds a personal and warm tone to the standard “Regards.”
Example: “With warmest regards, Peter.”
Best Use: Professional but personal correspondence.
Tone: Warm and friendly.

19. Warm Regards

Meaning: A slightly less formal variation of “Best Regards.”
Explanation: Conveys warmth and professionalism, making it ideal for business correspondence with a personal touch.
Example: “Warm regards, Julia.”
Best Use: Professional but friendly emails.
Tone: Professional with warmth.

20. Stay Safe

Meaning: A thoughtful sign-off often used in times of uncertainty or crisis.
Explanation: This has become more popular in recent times, showing care and concern for the recipient’s well-being.
Example: “Stay safe, Tom.”
Best Use: Casual messages or communications during uncertain times (e.g., during a pandemic).
Tone: Caring and considerate.

Certainly! Here are the next 10 alternatives to “Sincerely,” following the same format:

21. With Love

Meaning: A heartfelt and affectionate sign-off.
Explanation: Typically used in personal, close relationships, this closing conveys deep affection and warmth.
Example: “With love, Jessica.”
Best Use: Personal letters, messages to close friends or family.
Tone: Affectionate and personal.

22. All the Best to You

Meaning: A well-wishing sign-off that expresses good wishes.
Explanation: This is a friendly and encouraging way to end a message, often used for both personal and professional messages.
Example: “All the best to you, Susan!”
Best Use: Casual, friendly emails or encouraging messages.
Tone: Positive and friendly.

23. With Best Intentions

Meaning: A formal sign-off that conveys your thoughtful and sincere wishes.
Explanation: This closing is used to show that your message is intended with sincerity and goodwill.
Example: “With best intentions, Emily.”
Best Use: Professional communication, especially when offering help or support.
Tone: Respectful and sincere.

24. Until Next Time

Meaning: A casual sign-off that suggests a future conversation.
Explanation: Used when you’re expecting to reconnect or continue communication at a later time.
Example: “Until next time, Mark.”
Best Use: Casual or friendly messages, especially when you plan to keep in touch.
Tone: Casual and anticipatory.

25. Be Well

Meaning: A caring sign-off that expresses good wishes for the recipient’s health and well-being.
Explanation: Often used in personal or semi-professional emails to convey genuine concern for the recipient’s well-being.
Example: “Be well, John.”
Best Use: Friendly emails, messages to colleagues or acquaintances.
Tone: Caring and warm.

26. With Sincerity

Meaning: A formal and respectful way to express genuine feelings.
Explanation: This is a strong, sincere sign-off often used in formal correspondence to ensure the recipient knows your message is heartfelt.
Example: “With sincerity, Maria.”
Best Use: Formal or semi-formal business communication, heartfelt thank-you notes.
Tone: Formal, sincere.

27. Stay Well

Meaning: A variation of “Stay Safe” that also expresses concern for the recipient’s health.
Explanation: This phrase has become popular in various contexts, especially during uncertain times, to express good health and safety wishes.
Example: “Stay well, Lisa.”
Best Use: Casual communication, especially during times of crisis or health-related concerns.
Tone: Caring and considerate.

28. With Best Wishes

Meaning: A polite and positive closing phrase.
Explanation: This phrase conveys good wishes and well-being, but it’s slightly more formal than “Best Wishes.”
Example: “With best wishes for your new project, James.”
Best Use: Professional emails, formal congratulations.
Tone: Professional and warm.

29. Take Care

Meaning: A casual and friendly way to say goodbye, often used to wish someone well.
Explanation: This sign-off is used to convey care and concern, typically in informal messages or emails.
Example: “Take care, Ben!”
Best Use: Informal, friendly emails or text messages.
Tone: Warm, friendly.

30. Be Safe

Meaning: A caring and safety-focused sign-off.
Explanation: This phrase is often used in situations where safety or well-being is a concern, like during uncertain times or travel.
Example: “Be safe, Sam!”
Best Use: Messages in times of uncertainty or when you want to express concern for someone’s safety.
Tone: Caring and protective.

Here are the last 10 alternatives to “Sincerely,” continuing with the same format:

31. With Warmest Wishes

Meaning: A thoughtful and affectionate sign-off.
Explanation: This is a warm and sincere way to express your good wishes, making it more personal than the more formal “Best Regards.”
Example: “With warmest wishes, Claire.”
Best Use: Casual professional messages, personal notes, and well-wishing emails.
Tone: Warm and friendly.

32. In Appreciation

Meaning: A formal and polite closing that expresses gratitude.
Explanation: This phrase is used when you want to show sincere thanks or acknowledge someone’s efforts.
Example: “In appreciation, Thomas.”
Best Use: Thank-you letters, formal business correspondence.
Tone: Formal and appreciative.

33. Thanks Again

Meaning: An informal sign-off that emphasizes gratitude.
Explanation: This is a casual and friendly way to thank someone again at the end of an email or message.
Example: “Thanks again for your help, John!”
Best Use: Informal emails, messages to colleagues or friends.
Tone: Casual and friendly.

34. With Heartfelt Thanks

Meaning: A deeper and more genuine expression of gratitude.
Explanation: This is a more formal way of expressing gratitude and is typically used when the thank-you is particularly meaningful.
Example: “With heartfelt thanks, Mary.”
Best Use: Professional thank-you notes, appreciation messages.
Tone: Grateful and sincere.

35. Wishing You All the Best

Meaning: A positive and encouraging sign-off.
Explanation: This sign-off conveys well wishes and success for the recipient’s future endeavors.
Example: “Wishing you all the best in your new job, Michael!”
Best Use: Congratulations emails, well-wishing messages.
Tone: Warm, positive, and encouraging.

36. With the Best of Luck

Meaning: A friendly and optimistic closing.
Explanation: A great choice when you want to wish someone good fortune or success, typically in a casual or semi-professional setting.
Example: “With the best of luck, Amy!”
Best Use: Casual messages, personal emails, or emails wishing someone well in a new venture.
Tone: Optimistic and friendly.

37. Take It Easy

Meaning: A laid-back, informal sign-off.
Explanation: Used among friends or close colleagues, this conveys a relaxed tone and a sense of ease.
Example: “Take it easy, Mike!”
Best Use: Informal messages or emails to close friends and colleagues.
Tone: Relaxed and casual.

38. Until We Meet Again

Meaning: A hopeful and anticipatory sign-off.
Explanation: This is used when you expect to see the recipient in person again in the future, often used in personal communications.
Example: “Until we meet again, Emily.”
Best Use: Personal letters, friendly emails, or messages to people you plan to meet again soon.
Tone: Hopeful and personal.

39. Wishing You a Great Day

Meaning: A friendly and positive closing.
Explanation: A pleasant and upbeat way to end a message, wishing someone a positive experience.
Example: “Wishing you a great day ahead, Anna!”
Best Use: Informal emails, casual business communication.
Tone: Positive and energetic.

40. Until Then, Take Care

Meaning: A combination of well wishes and anticipation of future contact.
Explanation: This closing blends both a caring wish and the expectation of reconnecting soon, making it versatile for both personal and professional contexts.
Example: “Until then, take care, Paul!”
Best Use: Casual emails, friendly communications, or messages where you plan to stay in touch.
Tone: Friendly and anticipatory.

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Conclusion

In the professional world, choosing the right way to end a communication can set the tone for future interactions. “40 Ways To Say ‘Sincerely’ (Real Examples)” highlights a variety of alternatives that help cater to different contexts, from formal business correspondence to casual emails. Using the right sign-off not only enhances your message but also demonstrates your attention to detail and understanding of communication nuances.

By using these alternatives thoughtfully, you can strengthen relationships, convey respect, and adjust your tone to suit the recipient and the situation. The right sign-off, whether it’s “Best regards” or “Take care,” can make your message feel more personal, approachable, or professional as needed, leaving a lasting impression.

FAQ’s

What is the most professional way to say “Sincerely”?

The most professional alternatives to “Sincerely” include “Best regards,” “Kind regards,” and “Yours truly.” These are formal and widely accepted in business communication, providing a respectful and polished closing.

Can I use “Sincerely” in casual emails?

While “Sincerely” is typically used in formal communication, it can be used in casual emails if the relationship is still professional. However, alternatives like “Best regards” or “Take care” are more appropriate for informal settings.

Why should I switch up my sign-off from “Sincerely”?

Switching up your sign-off allows you to adapt the tone of your message to better suit your audience and the context. For instance, using “Cheers” or “Take care” can create a warmer and more personal tone for casual conversations.

Are there alternatives to “Sincerely” for thank-you notes?

Yes! For thank-you notes, alternatives like “With gratitude,” “Many thanks,” or “With appreciation” are great choices. These phrases show sincerity and personal acknowledgment, making them ideal for expressing thanks.

When should I avoid using “Sincerely”?

You should avoid using “Sincerely” in informal conversations, especially with friends or close colleagues. In these cases, phrases like “Take care,” “Cheers,” or “Looking forward” would be more fitting to maintain a friendly tone.

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