When you’re writing an essay, crafting a report, or polishing a research paper, using the same phrase over and over — like “In the text it states” — can make your work sound repetitive and dull.
Whether you’re a student trying to impress a professor, a professional aiming for polished reports, or someone who just loves words, here are 40 fresh ways to express the same idea — complete with meanings, examples, tones, and best uses.
Is It Professional/Polite to Say “In the Text It States”?
Using “In the text it states” isn’t technically wrong, but it can sound repetitive, overly basic, or slightly awkward in polished academic or professional writing. While it clearly points readers to a source, more varied and precise alternatives — like “According to the text” or “The passage explains” — sound smoother and more professional. So, while it’s acceptable, swapping it out shows stronger writing skills and helps you come across as thoughtful, polished, and engaged with your material.
✅ Advantages of Saying “In the Text It States”
1. Clear Source Reference
Why it works: It directly shows where the information comes from, which builds credibility.
Ideal for: School essays, basic reports, simple citations.
Example: “In the text it states that renewable energy is vital.”
2. Easy for Beginners
Why it works: It’s straightforward and easy for students or new writers to remember and use.
Ideal for: High school papers, early college writing.
Example: “In the text it states that teamwork matters.”
3. Quickly Understandable
Why it works: Readers instantly know you’re quoting or paraphrasing.
Ideal for: General audiences, simple explanations.
Example: “In the text it states the company grew 15%.”
4. Neutral Tone
Why it works: It’s plain and doesn’t distract from your point.
Ideal for: Basic summaries, casual write-ups.
Example: “In the text it states that exercise improves mood.”
5. Encourages Quoting
Why it works: It prompts writers to support arguments with evidence.
Ideal for: Academic practice, research beginners.
Example: “In the text it states, ‘Innovation drives progress.’”
⚠️ Disadvantages of Saying “In the Text It States”
1. Sounds Repetitive
Why it’s a drawback: Using it over and over makes writing feel dull.
Better Alternative: Swap with “According to the text.”
Example: “According to the text, sales increased.”
2. Awkward Wording
Why it’s a drawback: The phrase feels clunky and wordy.
Better Alternative: Use “The text notes” or “The passage explains.”
Example: “The passage explains the key findings.”
3. Lacks Professional Flair
Why it’s a drawback: It can sound too basic for advanced writing.
Better Alternative: Try “As outlined in the text” or “The document clarifies.”
Example: “As outlined in the text, safety is priority.”
4. Doesn’t Fit Formal Reports
Why it’s a drawback: Professionals expect smoother phrasing.
Better Alternative: Use “The source states” or “The report confirms.”
Example: “The report confirms the trend.”
5. May Sound Lazy
Why it’s a drawback: Overusing it suggests limited vocabulary.
Better Alternative: Rotate phrases like “The evidence shows.”
Example: “The evidence shows significant progress.”
Unlock More Gems: 40 Ways To Say “It Would Be Greatly Appreciated” (Real Examples)
🎯 When to Use “In the Text It States” — And When to Choose Alternatives
| Aspect | Details |
| Meaning | A simple way to point to written evidence. |
| Definition | States what the text says, often word-for-word. |
| Explanation | Good for beginners, but best replaced with stronger synonyms as you grow. |
| Example | “In the text it states that leadership is key.” |
| Best Use | Basic essays, early-stage drafts, simple references. |
| Tone | Plain, neutral, slightly repetitive. |
Synonyms for “In the Text It States”
Below, you’ll find 20 detailed alternatives (you can expand this style to reach 40), categorized to add professionalism, humor, creativity, and audience-focused flair to your writing.
1. “The Text Mentions”
Meaning: A straightforward way to point out what’s written.
Definition: Indicates that the text refers to something directly.
Explanation: This phrase is clear and slightly more polished than the original.
Example: The text mentions the importance of time management.
Best Use: Academic essays, reports.
Tone: Neutral, formal.
2. “As Noted in the Text”
Meaning: Highlights that the point was previously stated.
Definition: Emphasizes that the reader should notice this detail.
Explanation: Adds authority and shows careful reading.
Example: As noted in the text, the main character struggles with identity.
Best Use: Research papers, professional analyses.
Tone: Academic, professional.
3. “The Document States”
Meaning: Makes your source sound official.
Definition: Refers directly to a formal document.
Explanation: Great for workplace reports or legal writing.
Example: The document states all employees must adhere to safety guidelines.
Best Use: Business, legal, HR policies.
Tone: Formal, authoritative.
4. “The Text Indicates”
Meaning: Suggests evidence or inference.
Definition: Shows the text points to a conclusion.
Explanation: Adds subtlety, ideal for analysis.
Example: The text indicates that climate change is accelerating.
Best Use: Academic arguments, critical essays.
Tone: Formal, precise.
5. “As Described in the Text”
Meaning: Points out detailed description.
Definition: Highlights elaboration or imagery.
Explanation: Good for literary or descriptive analysis.
Example: As described in the text, the garden was lush and overgrown.
Best Use: Literature essays, creative reports.
Tone: Thoughtful, descriptive.
6. “As Mentioned Earlier in the Text”
Meaning: Shows continuity.
Definition: Refers back to an earlier point.
Explanation: Useful for linking paragraphs smoothly.
Example: As mentioned earlier in the text, the experiment had several flaws.
Best Use: Research, academic papers.
Tone: Smooth, cohesive.
7. “The Source States”
Meaning: Broadens beyond just “text.”
Definition: Refers to any cited material.
Explanation: Professional and research-focused.
Example: The source states that productivity increases with breaks.
Best Use: Research writing, reports.
Tone: Formal, objective.
8. “According to the Text”
Meaning: Classic alternative.
Definition: Cites the text as authority.
Explanation: Widely used in school and university writing.
Example: According to the text, the company grew by 40%.
Best Use: Essays, reports.
Tone: Neutral, reliable.
9. “As Outlined in the Text”
Meaning: Suggests structure and clarity.
Definition: Refers to organized information.
Explanation: Implies the text provides clear points.
Example: As outlined in the text, the plan has three main phases.
Best Use: Reports, project proposals.
Tone: Professional, structured.
10. “As Revealed in the Text”
Meaning: Highlights a discovery.
Definition: Good for dramatic or significant findings.
Explanation: Adds emphasis to key points.
Example: As revealed in the text, the true culprit was the butler.
Best Use: Literary analysis, storytelling.
Tone: Dramatic, revealing.
11. “The Writing Says”
Meaning: Very casual version.
Definition: Simple and conversational.
Explanation: Good for informal summaries.
Example: The writing says we should always double-check facts.
Best Use: Blogs, casual notes.
Tone: Friendly, relaxed.
12. “It’s Stated in the Text”
Meaning: Clean and direct.
Definition: Passive but clear reference.
Explanation: Keeps focus on the text, not the writer.
Example: It’s stated in the text that teamwork boosts morale.
Best Use: Formal essays, neutral tone.
Tone: Objective, straightforward.
13. “As Found in the Text”
Meaning: Suggests discovery or reference.
Definition: Implies evidence within the text.
Explanation: Useful for supporting claims.
Example: As found in the text, many employees prefer remote work.
Best Use: Research, analytical writing.
Tone: Formal, factual.
14. “As Highlighted in the Text”
Meaning: Points to important detail.
Definition: Emphasizes a key point.
Explanation: Shows you’ve selected the main idea.
Example: As highlighted in the text, early intervention is crucial.
Best Use: Reports, persuasive essays.
Tone: Emphatic, clear.
15. “The Content Suggests”
Meaning: Indicates an interpretation.
Definition: More analytical than factual.
Explanation: Great for critical thinking pieces.
Example: The content suggests that the policy needs revision.
Best Use: Opinion writing, editorial.
Tone: Analytical, reflective.
16. “The Text Clarifies”
Meaning: Shows the text explains something.
Definition: Implies helpful explanation.
Explanation: Good for dense or technical topics.
Example: The text clarifies that only authorized users can access the system.
Best Use: Manuals, guides, instructions.
Tone: Clear, helpful.
17. “The Passage States”
Meaning: Formal, old-school style.
Definition: Common in literature classes.
Explanation: Ideal for referencing books or essays.
Example: The passage states that love conquers all.
Best Use: Literary analysis, classical writing.
Tone: Formal, traditional.
18. “According to the Document”
Meaning: Strong for formal contexts.
Definition: Cites a specific source.
Explanation: Good for workplace, HR, or legal references.
Example: According to the document, vacation days reset yearly.
Best Use: Official reports, policies.
Tone: Official, clear.
19. “As Explained in the Text”
Meaning: Highlights an explanation.
Definition: Shows depth or detail.
Explanation: Good for tutorials or instructions.
Example: As explained in the text, steps must be followed in order.
Best Use: Guides, how-tos.
Tone: Clear, instructive.
20. “The Author Points Out”
Meaning: Puts focus on the writer’s intent.
Definition: Makes the writer visible.
Explanation: Adds a human touch to analysis.
Example: The author points out that freedom is fragile.
Best Use: Literary, rhetorical analysis.
Tone: Engaged, thoughtful.
21. “The Article States”
Meaning: Refers specifically to an article source.
Definition: Great when citing blogs, news pieces, or research articles.
Explanation: Professional and direct, it clarifies the type of source.
Example: The article states that remote work is here to stay.
Best Use: Academic papers, business reports.
Tone: Formal, clear.
22. “The Report Confirms”
Meaning: Adds authority by showing evidence.
Definition: Stronger than “states”; implies validation.
Explanation: Useful when your source is factual and data-driven.
Example: The report confirms that customer satisfaction has risen.
Best Use: Business, analytics, research summaries.
Tone: Assertive, credible.
23. “The Evidence Shows”
Meaning: Implies data or proof.
Definition: Highlights support for your claim.
Explanation: Moves beyond text to include charts or statistics.
Example: The evidence shows that early training reduces turnover.
Best Use: Research papers, persuasive writing.
Tone: Confident, factual.
24. “As Documented”
Meaning: A formal way to cite written proof.
Definition: Suggests an official record exists.
Explanation: Good for referencing official policies, contracts, or legal docs.
Example: As documented, the policy was enacted in 2020.
Best Use: Legal, business, compliance.
Tone: Authoritative, formal.
25. “The Record States”
Meaning: Like “as documented” but more historical.
Definition: Indicates a log, record, or archive.
Explanation: Perfect for history papers or corporate records.
Example: The record states the merger happened in 1995.
Best Use: History essays, corporate history.
Tone: Formal, factual.
26. “As Cited”
Meaning: Shows you’re referencing a source precisely.
Definition: Tells the reader it’s an exact quote or paraphrase.
Explanation: Good for scholarly work where citation matters.
Example: As cited in Johnson (2022), communication skills are critical.
Best Use: Academic writing, research.
Tone: Formal, academic.
27. “The Reference Notes”
Meaning: Adds sophistication by showing careful sourcing.
Definition: Indicates you’re pulling info from a reference.
Explanation: Often used in annotated bibliographies or literature reviews.
Example: The reference notes that user engagement doubled.
Best Use: Scholarly research, bibliographies.
Tone: Polished, professional.
28. “The Publication Declares”
Meaning: Stronger, slightly dramatic version.
Definition: Good for media or editorial sources.
Explanation: Implies a bold statement by the source.
Example: The publication declares this to be a breakthrough discovery.
Best Use: Articles, op-eds, media references.
Tone: Confident, attention-grabbing.
29. “The Study Reports”
Meaning: Common for academic and scientific work.
Definition: Tells readers the finding comes from research.
Explanation: Implies credibility and peer review.
Example: The study reports a 20% decrease in emissions.
Best Use: Science, academic, technical reports.
Tone: Neutral, precise.
30. “The Research Shows”
Meaning: Similar to “study reports” but more general.
Definition: Highlights the result or finding.
Explanation: Strong for presenting evidence.
Example: The research shows early education impacts career success.
Best Use: Papers, reports, presentations.
Tone: Factual, credible.
31. “The Chapter Explains”
Meaning: Perfect for books or textbooks.
Definition: Indicates a specific section in a book.
Explanation: Adds detail for clear sourcing.
Example: The chapter explains how ecosystems adapt.
Best Use: Book reports, academic essays.
Tone: Informative, clear.
32. “The Manual Details”
Meaning: Technical or instructional tone.
Definition: Refers to instructional or user manuals.
Explanation: Good for user guides, SOPs, help docs.
Example: The manual details how to reset the system.
Best Use: Tech writing, training docs.
Tone: Precise, instructional.
33. “As Recorded”
Meaning: Short and formal.
Definition: Implies something is officially noted.
Explanation: Good for minutes, logs, or historical records.
Example: As recorded, the decision was unanimous.
Best Use: Meeting minutes, legal contexts.
Tone: Formal, factual.
34. “As Noted Above”
Meaning: Internal cross-reference.
Definition: Directs reader to something already mentioned.
Explanation: Keeps your writing tight and connected.
Example: As noted above, quality control is vital.
Best Use: Long reports, essays.
Tone: Cohesive, formal.
35. “As Quoted”
Meaning: Indicates direct quoting.
Definition: Emphasizes exact wording.
Explanation: Best when citing word-for-word.
Example: As quoted, ‘Time is money.’
Best Use: Essays, journalism.
Tone: Precise, clear.
36. “The Literature States”
Meaning: Good for lit reviews or research.
Definition: Refers to the body of published work.
Explanation: Makes your work sound scholarly.
Example: The literature states that stress affects productivity.
Best Use: Theses, dissertations.
Tone: Academic, credible.
37. “The Source Material Says”
Meaning: Broader than just “text.”
Definition: Refers to any original material.
Explanation: Good for film, books, or primary sources.
Example: The source material says the hero survives.
Best Use: Lit analysis, media studies.
Tone: Neutral, clear.
38. “The File States”
Meaning: Tech or HR vibe.
Definition: Suggests digital or physical file reference.
Explanation: Good for company docs or project files.
Example: The file states this was last updated in March.
Best Use: Workplace communication.
Tone: Formal, straightforward.
39. “The Handbook Notes”
Meaning: Training or company policy.
Definition: Points to an employee or student handbook.
Explanation: Great for HR or onboarding guides.
Example: The handbook notes that employees must badge in daily.
Best Use: HR docs, training.
Tone: Authoritative, clear.
40. “The Statement Confirms”
Meaning: Formal and strong.
Definition: Shows the source supports your claim.
Explanation: Good for official press releases or company statements.
Example: The statement confirms the company’s commitment to diversity.
Best Use: PR, legal, official docs.
Tone: Confident, credible.
Unlock More Gems: 40 Ways To Say “With That Being Said” (Real Examples)
Conclusion
Having a rich variety of alternatives to a simple phrase like “In the text it states” helps you avoid repetitive language and instantly elevates the professionalism of your writing. This guide — 40 Ways To Say “In The Text It States” (Real Examples) — shows just how many fresh, precise, and audience-appropriate options you have at your fingertips. Whether you’re working on an essay, a corporate report, or a creative piece, swapping out tired phrases makes your message clearer and more persuasive.
So next time you’re tempted to use the same old wording, try mixing in “The Text Mentions,” “As Noted in the Text,” “The Document States,” or any of the other alternatives we covered. You’ll sound more polished, keep your reader engaged, and demonstrate your command of language — one subtle but powerful improvement at a time.
FAQ’s
What’s a more professional way to say “In the text it states”?
Try using “According to the Text,” “The Document States,” or “The Passage States”. These sound more polished and academic.
Can I use “The Text Mentions” in a formal essay?
Yes! “The Text Mentions” is clear, neutral, and perfectly acceptable in essays, reports, and research papers.
Is “As Highlighted in the Text” good for a research paper?
Absolutely. “As Highlighted in the Text” emphasizes important points and makes your writing feel more analytical and focused.
What’s the best alternative for a legal or official document?
Use precise phrases like “The Document States,” “As Documented,” “According to the Document,” or “The Statement Confirms”. These sound authoritative and professional.
Are there casual alternatives I can use in blog posts?
Yes! If you want a more conversational tone, phrases like “The Writing Says,” “The Source Material Says,” or “The Article States” work well for lighter content.
Love learning how to say it better? There’s way more waiting for you at Grammarstudies.com — level up now!
Jackal is the mind behind this grammar-focused platform, dedicated to making language simpler, smarter, and more effective for everyone. With a sharp eye for detail and a passion for perfect phrasing, Jackal helps readers upgrade their vocabulary, polish their writing, and master the art of clear communication.