40 Ways To Say “Sincerely” (Real Examples)

Whether you’re signing off an email, ending a cover letter, or putting a warm close on a thank-you note, “Sincerely” is classic — but a fresh twist can add flair, warmth, or personality. 

Is It Professional/Polite to Say “Sincerely”?

 Yes — “Sincerely” is one of the most universally accepted, professional, and polite ways to close a formal email or letter. It’s timeless, clear, and shows respect to the recipient without being overly casual or too distant. 

Especially in cover letters, business emails, and official correspondence, “Sincerely” signals that you take the message — and the relationship — seriously. If you ever feel unsure about how to sign off, “Sincerely” is a safe, polished choice.

✅ Advantages of Saying “Sincerely”

1. Universally Professional

 Why it works: It’s a timeless, safe choice for any formal or semi-formal message.
Ideal for: Cover letters, job applications, business emails.
Example: “I look forward to hearing from you. Sincerely, John Doe.”

2. Clear and Respectful

 Why it works: It signals courtesy and respect without being overly familiar.
Ideal for: Messages to clients, supervisors, or new contacts.
Example: “Thank you for considering my request. Sincerely, Maria.”

3. Easy to Recognize

 Why it works: Everyone understands it — no confusion, no awkwardness.
Ideal for: International communication, multi-cultural contexts.
Example: “I appreciate your help with this matter. Sincerely, Ahmed.”

4. Works Across Industries

 Why it works: From law to academia, “Sincerely” fits any industry or role.
Ideal for: Government letters, corporate emails, professional references.
Example: “Please let me know if you need further information. Sincerely, Dr. Lin.”

5. Shows Seriousness

 Why it works: It indicates you’re serious and genuine about your message.
Ideal for: Important negotiations, proposals, or formal requests.
Example: “I hope to discuss this further. Sincerely, Michael.”

⚠️ Disadvantages of Saying “Sincerely”

1. Can Feel Stiff or Dull

 Why it’s a drawback: It can come across as cold or lacking personality.
Better Alternative: Try “Warm Regards” or “Best Wishes” for a softer tone.
Example: “Looking forward to connecting. Warm Regards, Chloe.”

2. Overused in Formal Emails

 Why it’s a drawback: If everyone uses it, it doesn’t help you stand out.
Better Alternative: Use “With Appreciation” or “Respectfully” for more impact.
Example: “Thank you for your time. With Appreciation, Raj.”

3. Too Formal for Casual Notes

 Why it’s a drawback: Sounds out of place in friendly, chatty messages.
Better Alternative: Go with “Cheers” or “Take Care” instead.
Example: “See you soon! Cheers, Ben.”

4. Feels Dated in Creative Fields

 Why it’s a drawback: In startups or creative industries, “Sincerely” might feel old-fashioned.
Better Alternative: Use “Onward” or “Best” for a modern touch.
Example: “Let’s keep this momentum going. Onward, Taylor.”

5. Lacks Emotional Warmth

 Why it’s a drawback: It doesn’t express warmth the way “With Gratitude” or “Warmest Regards” does.
Better Alternative: Choose a warmer sign-off when relationships matter.
Example: “Your support means so much. With Gratitude, Nina.”

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🎯 When to Use “Sincerely” — And When to Choose Alternatives

Aspect	Details
Meaning	A standard, respectful way to close a message formally.
Definition	A sign-off that conveys seriousness, courtesy, and professionalism.
Explanation	Best for formal emails, job applications, and business correspondence.
Example	“Thank you for your consideration. Sincerely, David.”
Best Use	Professional sign-offs, official letters, corporate emails.
Tone	Polite, formal, clear, but can feel stiff if overused.

Synonyms for “Sincerely”

Below, explore 40 powerful alternatives with real meanings, examples, and contexts to keep your communication professional, creative, and engaging.

1. Best Wishes

Meaning & Definition: A warm and polite way to express goodwill at the end of a message.

Explanation: “Best Wishes” signals you hope for good outcomes for the recipient. It’s friendly and works well in personal and semi-professional contexts.

Example: “Looking forward to our next project. Best Wishes, Alex”

Best Use: Ideal for colleagues, acquaintances, or networking follow-ups.

Tone: Warm, casual-professional.

2. Warm Regards

Meaning & Definition: A step up from “Regards,” adding a friendly warmth.

Explanation: This shows you value the relationship, adding a personal touch.

Example: “Thank you for your time today. Warm Regards, Priya”

Best Use: Good for clients, collaborators, or polite business emails.

Tone: Professional yet approachable.

3. All the Best

Meaning & Definition: A positive, supportive send-off.

Explanation: Says you wish the recipient well in general.

Example: “Hope the presentation goes well tomorrow! All the Best, Liam”

Best Use: Perfect for casual work chats or supportive notes.

Tone: Upbeat, friendly.

4. Kind Regards

Meaning & Definition: Classic, respectful, and safe for any professional setting.

Explanation: It’s slightly warmer than plain “Regards” but still formal.

Example: “Please find the report attached. Kind Regards, Dr. Shah”

Best Use: Emails to clients, supervisors, or anyone senior.

Tone: Polite, respectful.

5. Best Regards

Meaning & Definition: A balanced close for almost any professional message.

Explanation: More common in American English; works for colleagues and clients alike.

Example: “Looking forward to connecting soon. Best Regards, Olivia”

Best Use: Safe, general sign-off for work.

Tone: Professional, neutral.

6. With Appreciation

Meaning & Definition: Shows gratitude and acknowledgment.

Explanation: Ideal when you want to emphasize thankfulness.

Example: “Thank you for your quick response. With Appreciation, Ben”

Best Use: When someone’s done you a favor or extra effort.

Tone: Grateful, warm.

7. Take Care

Meaning & Definition: Casual, caring sign-off.

Explanation: Expresses genuine care for the recipient’s wellbeing.

Example: “Hope you enjoy your weekend. Take Care, Mia”

Best Use: Friendly emails, close clients, or internal teams.

Tone: Warm, casual.

8. Cheers

Meaning & Definition: Informal, upbeat, and popular in British English.

Explanation: Can mean “thanks” or “goodbye” — adds personality.

Example: “Let me know if you need anything else. Cheers, Dan”

Best Use: Peers, creative industries, startups.

Tone: Friendly, laid-back.

9. Yours Truly

Meaning & Definition: Old-school formal, still used for official letters.

Explanation: Appropriate for cover letters, reference letters, or official correspondence.

Example: “I look forward to hearing from you. Yours Truly, Samuel Lee”

Best Use: Formal letters, job applications.

Tone: Respectful, traditional.

10. With Warmth

Meaning & Definition: A heartfelt, genuine close.

Explanation: Great for thank-you notes or messages where warmth matters.

Example: “Thank you for your support. With Warmth, Hannah”

Best Use: Nonprofits, communities, or heartfelt messages.

Tone: Caring, warm.

11. Respectfully

Meaning & Definition: Conveys formality and deference.

Explanation: Often used when addressing authority figures or delicate topics.

Example: “I appreciate your consideration. Respectfully, Marcus”

Best Use: Government, legal, or sensitive conversations.

Tone: Formal, deferential.

12. With Gratitude

Meaning & Definition: Emphasizes deep thankfulness.

Explanation: More personal than “With Appreciation.”

Example: “Your help made all the difference. With Gratitude, Sara”

Best Use: Thank-you notes, volunteer or donor messages.

Tone: Sincere, warm.

13. Warmest Regards

Meaning & Definition: The warmest version of “Regards.”

Explanation: Adds an extra layer of friendliness.

Example: “Hope all is well with you and your family. Warmest Regards, Emily”

Best Use: Close business contacts or professional friendships.

Tone: Very warm, cordial.

14. Fondly

Meaning & Definition: Nostalgic, affectionate sign-off.

Explanation: More personal — best used when you share a closer bond.

Example: “Missing our coffee chats. Fondly, Rebecca”

Best Use: Old colleagues, mentors, or friendly notes.

Tone: Affectionate, personal.

15. Yours Faithfully

Meaning & Definition: Formal British English closing.

Explanation: Used when you don’t know the recipient’s name (“Dear Sir/Madam”).

Example: “Please let me know if you require any further information. Yours Faithfully, Mr. Patel”

Best Use: Formal business letters, UK usage.

Tone: Very formal.

16. With Best Regards

Meaning & Definition: A blend of warmth and professionalism.

Explanation: Slightly more personal than “Best Regards.”

Example: “Thanks for your feedback. With Best Regards, Aisha”

Best Use: Professional but friendly emails.

Tone: Polite, friendly.

17. Looking Forward

Meaning & Definition: Signals anticipation for future interaction.

Explanation: Often paired with “to hearing from you soon.”

Example: “Looking forward to our next meeting. Best, James”

Best Use: Meeting follow-ups, proposals.

Tone: Optimistic, forward-thinking.

18. Stay Safe

Meaning & Definition: Shows concern for the recipient’s wellbeing.

Explanation: Common during crises (e.g., COVID-19) but always kind.

Example: “Thanks for the update. Stay Safe, Natalie”

Best Use: Any context where you want to show care.

Tone: Warm, caring.

19. Peace

Meaning & Definition: Laid-back, positive vibe.

Explanation: Casual sign-off often used among friends or creatives.

Example: “Catch you later. Peace, Chris”

Best Use: Creative circles, close teams.

Tone: Relaxed, casual.

20. Until Next Time

Meaning & Definition: Leaves the door open for future connection.

Explanation: Friendly, optimistic way to wrap up.

Example: “Can’t wait for our next chat. Until Next Time, Alex”

Best Use: Casual sign-offs for ongoing collaborations.

Tone: Friendly, upbeat.

21. Cordially

Meaning & Definition: A polite, traditional sign-off showing respect.

Explanation: “Cordially” is formal but warmer than a plain “Sincerely.”

Example: “Looking forward to your reply. Cordially, Elizabeth”

Best Use: Formal business letters, invitations, or polite correspondence.

Tone: Polite, formal.

22. Yours Respectfully

Meaning & Definition: A respectful close with an emphasis on deference.

Explanation: Shows courtesy when addressing someone of higher status.

Example: “I await your guidance on this matter. Yours Respectfully, Ahmed”

Best Use: Legal, government, or sensitive workplace emails.

Tone: Very formal, deferential.

23. Faithfully Yours

Meaning & Definition: A twist on “Yours Faithfully,” used for extra emphasis.

Explanation: Classic British English, good for formal sign-offs.

Example: “Thank you for your consideration. Faithfully Yours, Jonathan”

Best Use: Formal letters, cover letters.

Tone: Traditional, formal.

24. Ever Yours

Meaning & Definition: Vintage sign-off showing loyal regard.

Explanation: Romantic or literary flair, more personal than corporate.

Example: “Forever grateful for your support. Ever Yours, Nina”

Best Use: Close personal letters, creative writing.

Tone: Warm, affectionate.

25. Many Thanks

Meaning & Definition: Straightforward way to wrap up with gratitude.

Explanation: Expresses thanks while ending the message politely.

Example: “Please see the attached files. Many Thanks, Arjun”

Best Use: Quick work emails when someone’s helped you out.

Tone: Polite, appreciative.

26. Until We Meet Again

Meaning & Definition: A poetic close for friendly or informal contexts.

Explanation: Implies you look forward to reconnecting.

Example: “Wishing you all the best. Until We Meet Again, Rosa”

Best Use: Friends, ex-colleagues, casual or creative messages.

Tone: Warm, poetic.

27. Warm Hugs

Meaning & Definition: Playful, affectionate closing.

Explanation: Very informal — only for people you’re close with.

Example: “Can’t wait to catch up soon. Warm Hugs, Priya”

Best Use: Close friends, family.

Tone: Affectionate, casual.

28. Much Love

Meaning & Definition: Closes with genuine affection and care.

Explanation: Very personal — use when appropriate for emotional warmth.

Example: “Thanks for always being there. Much Love, Zoe”

Best Use: Family, close friends.

Tone: Loving, intimate.

29. Here’s to You

Meaning & Definition: A celebratory, supportive ending.

Explanation: A playful sign-off that feels like a toast.

Example: “Congrats on the big win! Here’s to You, Mike”

Best Use: Celebratory messages, shoutouts, congratulations.

Tone: Upbeat, positive.

30. Onward

Meaning & Definition: Motivational, forward-looking sign-off.

Explanation: Signals progress and energy.

Example: “Let’s crush this next phase. Onward, Leo”

Best Use: Startups, teams, motivational notes.

Tone: Dynamic, energetic.

31. Rock On

Meaning & Definition: Fun, casual, rebellious tone.

Explanation: A sign-off for informal or creative industries.

Example: “Loved your ideas today. Rock On, Jess”

Best Use: Creative peers, music or arts community.

Tone: Edgy, fun.

32. Ever Grateful

Meaning & Definition: Highlights deep and enduring gratitude.

Explanation: More heartfelt than a simple “Thanks.”

Example: “Your guidance means so much. Ever Grateful, Raj”

Best Use: Mentor messages, thank-you notes.

Tone: Sincere, warm.

33. In Solidarity

Meaning & Definition: Shows unity and support.

Explanation: Often used in activist, social, or community-focused messages.

Example: “Together we rise. In Solidarity, Carmen”

Best Use Nonprofits, social causes.

Tone: Empathetic, supportive.

34. Blessed Be

Meaning & Definition: Spiritual or Wiccan-inspired blessing.

Explanation: Adds a mystical, caring touch.

Example: “Wishing you light and peace. Blessed Be, Willow”

Best Use: Spiritual communities, close friends who appreciate it.

Tone: Spiritual, kind.

35. Be Well

Meaning & Definition: Wishes good health and wellbeing.

Explanation: Simple, sincere, and caring.

Example: “Hope you have a restful weekend. Be Well, Chloe”

Best Use: Casual-professional or friendly notes.

Tone: Caring, gentle.

36. With Love & Light

Meaning & Definition: Spiritual, positive closing.

Explanation: Common in holistic or wellness circles.

Example: “Thank you for your kindness. With Love & Light, Avery”

Best Use: Wellness coaches, spiritual communities.

Tone: Warm, uplifting.

37. High Regards

Meaning & Definition: A respectful twist on “Best Regards.”

Explanation: Slightly more formal, showing strong respect.

Example: “Thank you for considering my proposal. High Regards, Daniel”

Best Use: Professional emails, proposals.

Tone: Polite, respectful.

38. Keep Shining

Meaning & Definition: Encourages positivity and confidence.

Explanation: A motivational sign-off, good for supportive messages.

Example: “Your talent inspires me. Keep Shining, Maddy”

Best Use: Creative teams, mentees.

Tone: Uplifting, friendly.

39. Happy Trails

Meaning & Definition: Classic, playful farewell.

Explanation: Often used when someone’s moving on or traveling.

Example: “Safe travels on your next adventure. Happy Trails, Jake”

Best Use: Bon voyage, farewell notes.

Tone: Cheerful, warm.

40. Yours in Service

Meaning & Definition: Humble, servant-leadership tone.

Explanation: Emphasizes dedication to helping.

Example: “Honored to work alongside you. Yours in Service, Anita”

Best Use: Nonprofits, faith-based, or community-focused work.

Tone: Humble, respectful.

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✅ Conclusion

Choosing the right closing line does more than just end an email — it shapes how people remember you. With these {40 Ways To Say “Sincerelys” (Real Examples)}, you now have a rich toolkit to match your tone, audience, and purpose perfectly. From formal closings like Yours Truly and Respectfully to warm, upbeat ones like Warm Regards, Cheers, or Take Care, each phrase brings its own flavor.

Next time you write, pick a sign-off that feels authentic and intentional. A thoughtful closing can make your note feel warmer, your gratitude stronger, or your message more professional. So switch it up, get creative, and let your sign-off speak for you!

✅ FAQ’s

What is the most professional alternative to “Sincerely”?

Kind Regards, Best Regards, and Yours Truly are some of the most universally accepted professional closings. They maintain respect and formality while adding a touch of warmth if needed.

Which sign-off is best for casual emails?

For casual messages, friendly closings like Cheers, Take Care, or Until Next Time are perfect. They feel relaxed and natural while still closing your note politely.

When should I use “Respectfully”?

Respectfully is best for sensitive topics, formal requests, or when writing to someone in a higher position, like managers, government officials, or in legal contexts.

What’s a creative way to close an email?

Try something unique like Keep Shining, Onward, or Happy Trails. These stand out, feel genuine, and are perfect for creative fields or supportive team messages.

Can I use “Warm Regards” for clients?

Absolutely! Warm Regards works well when you want to keep things professional but add a bit more friendliness and personal warmth, especially with clients you know well.

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